Accounts Payable Coordinator II

Icat Logistics•Piscataway, NJ

16h•$48,195 - $56,700

About The Position

The Accounts Payable (AP) Coordinator II is responsible for providing support for the Accounts Payable Department with a focus on timely and accurate data entry of domestic and/or international vendor invoices into our operating platform. This role ensures accuracy, compliance, and timely reporting, while contributing to process improvement initiatives and cross-departmental collaboration. Essential Duties and Responsibilities Process vendor invoices and ensure accuracy in coding, approvals, and payments Review and respond to vendor statements and payment requests Prepare weekly payment runs including checks, ACH, and wire transfers Process employee expense reimbursements in accordance with company policy Assist to research and resolve problem variances Variances are discrepancies between the amount billed and the amount expensed Work with internal departments to resolve discrepancies and obtain approvals Proactively communicate and be the first point of contact with the vendors and internal departments to ensure timely processing of invoices Assist with monthly AP close activities including accruals, reconciliations, and variance analysis Assist in developing, documenting and maintaining accounts payable data entry best practices through the creation of IOPs (ICAT Operating Procedures) and correlating IOMs (ICAT Operating Manual) Prepare and provide reports and updates on AP activities to management as required Provide excellent service to vendors and colleagues, ensuring accuracy and professionalism Perform general office work as needed, including but not limited to answering phone calls, operating general office equipment (computer, scanner, fax) Other duties as assigned

Requirements

Highschool diploma or equivalent required, further education or training a plus
4+ years of accounts payable or related office/accounting experience
Strong data entry skills with high attention to detail and accuracy
Ability to manage high volumes of work while meeting deadlines
Proficiency with Microsoft Office (Excel, Word, Outlook); experience with ERP or accounting software a plus
Customer service orientation when working with vendors and colleagues
Accuracy and attention to detail
Strong organizational and time management skills
Analytical thinking and problem-solving ability
Team-oriented with a positive and professional attitude
Desire and drive to learn and grow
Understanding and responsive to situations that require a sense of urgency
Consistent in follow-up and follow-through
Credible with a high level of personal integrity
Loyal and dedicated to the success of colleagues and team members
Optimistic toward all activities, able to transmit this optimism to others
Adaptive to ICAT’s core values

Responsibilities

Process vendor invoices and ensure accuracy in coding, approvals, and payments
Review and respond to vendor statements and payment requests
Prepare weekly payment runs including checks, ACH, and wire transfers
Process employee expense reimbursements in accordance with company policy
Assist to research and resolve problem variances
Variances are discrepancies between the amount billed and the amount expensed
Work with internal departments to resolve discrepancies and obtain approvals
Proactively communicate and be the first point of contact with the vendors and internal departments to ensure timely processing of invoices
Assist with monthly AP close activities including accruals, reconciliations, and variance analysis
Assist in developing, documenting and maintaining accounts payable data entry best practices through the creation of IOPs (ICAT Operating Procedures) and correlating IOMs (ICAT Operating Manual)
Prepare and provide reports and updates on AP activities to management as required
Provide excellent service to vendors and colleagues, ensuring accuracy and professionalism
Perform general office work as needed, including but not limited to answering phone calls, operating general office equipment (computer, scanner, fax)
Other duties as assigned