ACCOUNTS PAYABLE CLERK

City of Pontiac • Pontiac, MI

72d

About The Position

The Accounts Payable Clerk is responsible for managing the accounts payable process for the City of Pontiac. This includes entering daily invoices into the accounting system, reviewing invoices for proper authorization and compliance, and following up with vendors on outstanding balances. The clerk will also reconcile vendor statements, prepare and process payments, and maintain organized accounts payable files for audit purposes. Effective communication with internal departments and support for the finance team are essential aspects of this role.

Requirements

• High school diploma or equivalent; Associate's degree in Accounting or related field preferred.
• 1–2 years of experience in an accounts payable or general accounting role.
• Proficient in BS&A.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Good communication skills for interacting with vendors and internal teams.
• Ability to work independently and as part of a team.
• Ability to multitask while maintaining quality of work.

Responsibilities

• Enter daily invoices into the accounting system with accuracy and attention to detail.
• Review invoices for proper authorization, coding, and compliance with City of Pontiac policies.
• Follow up with vendors on outstanding balances, discrepancies, and other account issues.
• Reconcile vendor statements and resolve invoice/payment discrepancies in a timely manner.
• Prepare and process payments according to the City of Pontiac payment schedule.
• Maintain and organize department’s accounts payable files and documentation for audit purposes.
• Become familiar with the City of Pontiac purchasing policies.
• Communicate effectively with internal departments (purchasing, accounts payable, grants, etc.) to resolve issues.
• Support the finance team with tasks and reporting as needed.
• Work closely with the city’s accounts payable department.
• Create spreadsheets to monitor and track payments/invoices.

What This Job Offers

• Education Level: Associate degree