Accounts Payable Clerk-Full Time Days

Mary Washington Healthcare

22h•Onsite

About The Position

This position is responsible for processing all transactions related to the accounts payable function. The incumbent in this position will support the mission, vision, values and strategic initiatives of MWHC Health System and must demonstrate a commitment to quality service to patients, physicians, the public and co-workers. Essential Functions & Responsibilities include reviewing invoices for proper approval and purchasing authority, monitoring AP aging reports and Received, Not Invoiced report and reconciling to vendor statements regularly, reviewing invoices for proper sales and use tax treatment and income classification, processing properly approved invoices in a timely matter, maintaining vendor master files, preparing the check payment cycle, processing and transmitting electronic files for positive pay to the bank, sorting incoming mail, filing processed invoices and distribution of payments to vendors, communicating effectively with customers and vendors, maintaining leases, agreements or other recurring payments, monitoring all interface jobs, and providing assistance in other areas of the department as appropriate.

Requirements

Proficiency with Microsoft Office suite of applications, along with a strong orientation to using personal computers in a network setting
Strong verbal and written communication skills
The ability to multi-task and willingness to learn new skills
Team oriented person who can focus on the details
The ability to deal effectively with tight month end closing processes
The ability to deal effectively within a rapidly changing organization
Ability to work independently and cooperatively / collaboratively as part of a team, developing productive working relationships with diverse groups of people

Nice To Haves

AP experience
Associates Degree
Accredited Payables Specialist (APS) designation

Responsibilities

Reviews invoices for proper approval and purchasing authority
Monitors AP aging reports and Received, Not Invoiced report and reconciles to vendor statements regularly
Review invoices for proper sales and use tax treatment to ensure proper recordation and payments
Review invoices for proper income classification to ensure proper inclusion for 1099 preparation
Processes properly approved invoices in a timely matter, utilizing cash discounts when available
Maintain vendor master files
Prepares the check payment cycle
Processes and transmits electronic files for positive pay to the bank
Responsible for sorting incoming mail, filing processed invoices and distribution of payments to vendors
Communicates effectively with customers and vendors responding to inquiries or report requests
Maintains leases, agreements or other recurring payments
Monitors all interface jobs to determine that all transactions have interfaced or posted into the subsequent system
Provides assistance in other areas of the department as appropriate
Other duties as assigned