Accounts Payable Clerk
About The Position
If you're looking to grow your career at a company where creativity meets legacy, ABRAMS is the place for you. As a trailblazer in illustrated publishing since 1949, ABRAMS continues to set the standard for beautifully crafted books across art, design, culture, and children’s literature. We’re looking for an Accounts Payable Clerk to join our Finance team. The Accounts Payable Clerk will support the Finance team by managing day-to-day accounts payable operations in a publishing environment. This role plays a critical part in ensuring authors, freelancers, vendors, and partners are paid accurately and on time, while maintaining compliant and well-documented financial records.
Requirements
- Associate’s degree or higher in accounting, finance, or a related field
- 0-2 years of accounts payable experience
- Strong working knowledge of Excel, including spreadsheets and reconciliations
- Experience working with general ledger and AP systems
- High attention to detail and strong organizational skills
- Ability to manage deadlines and work independently in a fast-paced environment
- Strong communication skills for interacting with vendors and internal teams
Responsibilities
- Process high-volume invoices from authors, illustrators, editors, printers, freelance contributors, and vendors
- Review all invoices for appropriate documentation, approvals, and correct coding prior to payment
- Enter invoices and related journal entries into the accounts payable system and general ledger
- Prepare and process payments, including printing checks, obtaining required approvals/signatures, and distributing payments as needed
- Maintain organized and accurate AP records, including licensing fees, printing services, event expenses, and production-related statements
- Assist with tracking and processing royalties and advances in accordance with contract terms
- Maintain vendor, W-9, and freelance files in compliance with tax and record-retention requirements
- Assist with year-end 1099 preparation and reporting for applicable vendors and freelancers
- Support vendor onboarding and respond to vendor inquiries, escalating issues as appropriate
- Support the expense report process, including reviewing and reconciling Concur submissions
- Reconcile corporate credit card statements, including American Express, and investigate discrepancies
- Assist with the administration of the corporate card program, including new card requests, cancellations, and documentation
- Monitor the accounts payable inbox and ensure timely responses to vendors and internal stakeholders
- Assist the Finance team during the month-end and the fiscal year-end close
- Maintain organized digital and physical filing, scanning, and documentation
- Provide backup support to the Accounts Payable & Receivable Manager as needed
- Support ad hoc projects and administrative tasks as assigned
Benefits
- Generous paid holidays and Summer Fridays.
- Company-paid time off during Christmas week.
- Comprehensive health benefits, including short-term and long-term disability.
- Retirement savings (401k) and life insurance.
- Paid time off and professional development opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
