Accounts Payable Clerk

DOLPHIN HOTEL MANAGEMENT•Rancho Mirage, CA

35d•$23 - $25•Onsite

About The Position

At Westin, we are committed to empowering the well-being of our guests by providing a refreshing environment, thoughtful amenities, and revitalizing programming to help ensure that they leave feeling better than when they arrived. We recognize that travel can be disruptive to our guests’ well-being, and we’re energized to assist as partners in helping them maintain control and soaring above it all while on the road. Everything we do is designed to help guests be at their best, and they appreciate our supportive attitude, anticipatory service and extensive knowledge on how to best assist them throughout their stay. We are looking for dynamic people who are excited to join the team and ready to jump into any situation to give a helping hand. If you’re someone who has is positive, adaptable and intuitive, and has a genuine interest in the well-being of others around you, we invite you to discover how at Westin, together we can rise. Opportunity: The Accounts Payable specialist is responsible for managing the company’s outgoing expenses, ensuring all vendor invoices are processed accurately and timely. The role involves maintaining vendor relationships, reconciling accounts, and ensuring compliance with internal policies and financial control.

Requirements

Proven experience in Accounting/Accounts Payable processes, preferably in a hospitality or restaurant setting.
Excellent organizational and multitasking abilities.
Knowledge of payment/reimbursement requirements under CA/Federal Law.
Experience with Paymerang or other Accounts payable systems.
Ability to function and thrive in a fast-paced environment.
Previous experience of 1 to 3 in accounts payable or general accounting.

Responsibilities

Process all invoices and manual checks through the computer system.
Maintain the current filing system for all invoices.
Ensure all payments are made correctly and with the correct authorization, evidence of invoices, and ensure signatures are on invoices for approval.
Reconcile vendor statements as they are received, with reconciling items, including any correspondence from the vendor clearly indicated and resolve all discrepancies directly with the vendor.
Run the required reports at month end to close monthly accounting activity.
Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the outstanding liabilities for other accruals are accurate and agree to all supporting documentation.
Verify and process Expense Reports reimbursements
Ensure all standing orders for electronic disbursements are approved in accordance with the normal payment procedures and signed by the check signatories.
Maintain a separate file for capital purchases of all operating equipment items (china, glass, silver and linen) and capital items under the direction of management.
Maintain, and constantly update, an approved vendor listing file.
Support audits by providing documentation and responding to vendor payment inquiries by email and/or phone.
Works harmoniously and professionally with co-workers and supervisors.
Ability to prioritize tasks and meet deadlines
Accuracy and attention to detail
Maintain a file of all vendor Certificate of Insurance (COI’s) and ensure they are up to date.