Accounts Payable Clerk

Hultafors Group North America, Inc. • Mequon, WI

6d

About The Position

The Accounts Payable Clerk is responsible for processing vendor invoices, issuing payments, and maintaining accurate supplier account records. The role ensures invoices are reviewed, approved, and paid correctly and on time, resolves invoice and payment issues, and supports accurate financial reporting. This position works closely with vendors and internal teams to keep accounts payable running smoothly and in compliance with company policies.

Requirements

• High school diploma or equivalent required; associate’s or bachelor’s degree in accounting, Finance, or related field preferred.
• 2+ years of experience in accounts payable, accounting, or a similar finance/administration role, ideally within a manufacturing, distribution, or durable goods environment.
• Solid understanding of basic accounting principles related to accounts payable (e.g., debits/credits, accruals, 3-way match, vendor reconciliations).
• Proficiency with ERP systems; experience with Microsoft Dynamics BC and/or NAV or comparable ERP platforms strongly preferred.
• Strong Microsoft Excel and Outlook skills; comfortable working with spreadsheets, pivot tables, and large data sets.
• Ability to quickly learn and navigate new financial systems, invoice approval workflows, and document management tools.
• High level of accuracy and attention to detail in invoice entry, coding, and payment processing.
• Strong organizational and time-management skills, with the ability to prioritize a high volume of invoices and tasks to meet payment deadlines and month-end close timelines.
• Analytical mindset to identify discrepancies in pricing, quantities, and tax, and to follow issues through to resolution.
• Customer-service orientation when working with vendors and internal stakeholders, with a focus on clear, professional, and timely communication.
• Demonstrates drive and initiative in resolving issues and improving processes in the procure-to-pay flow.
• Works effectively with people at all levels; collaborates closely with Procurement, Receiving/Logistics, and Accounting to maintain accurate and timely financial records.
• Delivers results and meets expectations by consistently processing invoices and payments on time, maintaining clean vendor ledgers, and supporting accurate financial reporting.
• Adapts and responds to change, including new systems, process improvements, organizational changes, and evolving business requirements.

Nice To Haves

• Experience working in a multi-entity or multi-currency environment is an asset.

Responsibilities

• Review vendor invoices and credit memos for accuracy, coding, tax treatment, and required approvals
• Ensure invoices have appropriate approval per the approval matrix before posting or payment
• Match invoices to purchase orders and receiving records and resolve discrepancies with internal teams
• Enter invoices, credits, and adjustments into the ERP system with correct GL and cost center coding
• Monitor invoice due dates and payment terms to support timely payment
• Respond to vendor inquiries regarding invoice and payment status
• Follow established procedures for vendor setup and vendor changes, including required verification and documentation
• Prepare weekly and ad-hoc payment runs in accordance with the company’s payment policy and established authorization requirements
• Review payment proposals for accuracy, completeness, and compliance prior to release
• Apply payments to vendor accounts and ensure proper clearing of invoices and credits
• Ensure invoices are processed or accrued in accordance with month-end close timelines
• Support month-end and year-end close activities as required
• Reconcile vendor statements and resolve missing invoices, credits, or payment difference
• Assist with accounts payable aging reports and identify overdue or unusual items
• Provide documentation and support for internal and external audits
• Participate in continuous improvement initiatives related to accounts payable processes
• Work closely with Procurement, Receiving/Logistics, Accounting, and other internal teams to resolve invoice and payment issues.
• Provide timely and clear communication regarding issues that may impact vendor relationships, service levels, or financial reporting.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED