Accounts Payable Clerk with F.D. Thomas , Inc.

ASRC Industrial•Central Point, OR

About The Position

Position is responsible for timely, accurate processing of accounts payable invoices and their payment for assigned companies. Primary functions may include: data entry, processing invoice batches, obtaining approvals for invoices, reviewing invoices and distributing appropriately, maintaining credit application information, reviewing other department members data entry for accuracy and processing checks. Performs other duties as assigned.

Requirements

High School Diploma or equivalent
Post-high school education/training in accounting and/or finance
Associate degree (or higher) Accounting
Proficient in Vista Accounting
3 years' experience performing similar functions in a position of responsibility
Excellent math and problem-solving skills
Proficient with computers, accounting software, a10-key, Windows operating system and Excel software.
Ability to learn new software quickly
Organized, attentive to detail, team player, good time management
Valid Oregon Driver's license and reliable transportation

Responsibilities

Enter daily Cash Management transactions
Maintain all monthly/quarterly corporate filings, licenses, and all other compliance issues, documentation, and processing of applications.
Prepare all required state Sales and Use Taxes returns
Heavy volume data entry of vendor invoices into Vista assigning invoices to proper jobs, phases, and GL accounts
Work with other departments to obtain invoice approval
Reconcile vendor statements and obtaining any missing invoices
Monitor the AP inbox. Work through and respond to inquiries and resolve questions/issues
Prepare and process monthly cell phone billings and cost to jobs
Prepare and process monthly fuel card use and cost to jobs
Prepare out-of-state resale certificates and vendor credit applications
Maintain vendor W-9 database and prepare annual 1099 filing
Print and process checks as selected by Manager
Process Visa charges in coordination with project managers
Enter and post payments for customer billings and payments
Help staff with excel, query, and Viewpoint downloads
Maintain confidential information regarding the company and/or its personnel