ACCOUNTS PAYABLE CLERK
About The Position
Processes the company’s outgoing (accounts payable) transactions to ensure accurate financial reporting, cash flow management, and compliance with internal controls. Performs reconciliations related to sales, expenses, and assigned general ledger accounts. Essential Duties & Responsibilities Accounts Payable (AP) Validate vendor invoices by matching to purchase orders and receiving documentation Enter and post vendor invoice batches into the ERP system for Controller review Identify capital expenses, R&D classifications, and auditor-sensitive items Maintain vendor files, including debit memos, pricing discrepancies, and special payment requirements Reconcile vendor statements of account Process expense reports, including GL coding and reimbursements or advance applications Serve as backup for AP entry related to inbound and outbound freight invoices Maintain organized physical and electronic invoice files, including annual rotation Prepare inter-office invoice packets for Florida office distribution Cross-Functional & Financial Support Coordinate with Purchasing, Receiving, Operations, and Service Initiators to resolve invoice discrepancies Communicate with CFO regarding unique payment situations for weekly check runs Answer accounting and financial inquiries through data research and interpretation Work with Operations to ensure timely data flow and communication Serve as backup for the Sales Invoicing Specialist Compliance, Safety & Workplace Standards Maintain confidentiality of financial and company information Support and adhere to all applicable ISO standards Demonstrate working knowledge of firearms safety Wear required personal protective equipment (PPE) Maintain a clean and organized workstation Immediately report safety or maintenance concerns Actively support and participate in 5S workplace initiatives Demonstrate professionalism, respect, and effective communication with all staff Qualifications & Knowledge Required To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. These requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Requirements
- Bachelor’s degree in accounting or business OR 5+ years of practical accounting experience in a general ledger environment
- Strong Excel skills and proficiency with ERP/accounting systems
Responsibilities
- Validate vendor invoices by matching to purchase orders and receiving documentation
- Enter and post vendor invoice batches into the ERP system for Controller review
- Identify capital expenses, R&D classifications, and auditor-sensitive items
- Maintain vendor files, including debit memos, pricing discrepancies, and special payment requirements
- Reconcile vendor statements of account
- Process expense reports, including GL coding and reimbursements or advance applications
- Serve as backup for AP entry related to inbound and outbound freight invoices
- Maintain organized physical and electronic invoice files, including annual rotation
- Prepare inter-office invoice packets for Florida office distribution
- Coordinate with Purchasing, Receiving, Operations, and Service Initiators to resolve invoice discrepancies
- Communicate with CFO regarding unique payment situations for weekly check runs
- Answer accounting and financial inquiries through data research and interpretation
- Work with Operations to ensure timely data flow and communication
- Serve as backup for the Sales Invoicing Specialist
- Maintain confidentiality of financial and company information
- Support and adhere to all applicable ISO standards
- Demonstrate working knowledge of firearms safety
- Wear required personal protective equipment (PPE)
- Maintain a clean and organized workstation
- Immediately report safety or maintenance concerns
- Actively support and participate in 5S workplace initiatives
- Demonstrate professionalism, respect, and effective communication with all staff
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
