Accounts Payable Clerk

Huntress

27d•$55,000 - $65,000•Remote

About The Position

We are looking for a detail-oriented Accounts Payable Clerk to join our accounting team during an exciting period of headcount and product expansion. In this role, you will be the primary gatekeeper for our employee spend and travel data. You will ensure that every transaction in our employee credit card and travel systems (Brex and Navan) is coded accurately and mapped to the correct departments before it is exported to NetSuite. In addition, you will provide critical support for our accounts payable and vendor payment processes in Zip. This is an ideal role for someone who is highly organized, self-motivated, tech-savvy, and looking to start a career in a modern, remote-first accounting department. You’ll have the opportunity to work directly with other members of the accounting and finance teams as well as cross-departmental stakeholders. We are committed to providing growth and mentoring opportunities to help you reach your professional goals.

Requirements

Experience: 1+ years of experience. We are open to recent graduates or those with an administrative background who have a high aptitude for software
Systems: You don't need to be a NetSuite expert, but you should understand the "flow" of data and how a selection in one system impacts the records in another
Technology: Very comfortable with Microsoft Excel and Google Sheets
High Attention to Detail: You’re the type of person who notices when a department code is slightly off or a receipt doesn't match a transaction amount
Communication: Strong written and verbal skills for professional, friendly "nudges" to employees who have outstanding expenses or coding tasks
Organizational Skills: Ability to manage recurring tasks and meet deadlines consistently in a remote environment, especially during the month-end close window
Time Management: Ability to effectively manage multiple projects and priorities with demanding timeframes

Responsibilities

Expense Administration (Brex): Monitor daily corporate card activity, audit expenses against our Travel & Expense Policy for compliance, and follow up with employees for missing receipts and documentation
Travel Coding (Navan): Review and code all flight and hotel transactions on the back end. Ensure that trips are assigned to the correct GL accounts and department codes before triggering the export to NetSuite
Procurement Backup (Zip): Learn the Zip procurement workflow to act as the primary backup for the Accounts Payable Specialist, helping to process vendor invoices and maintain the flow of approvals.
Procurement Receipt Management (Zip): Monitor Zip for procurement-related expenses to ensure all purchases have accompanying receipts and documentation. Proactively nudge employees to upload missing files to ensure data is audit-ready before the NetSuite export
Vendor Maintenance (Zip): Assist in collecting W-9 tax forms and verifying vendor information during onboarding to ensure a clean and compliant database for year-end reporting
Data Sync Management: Manage the "push" of data from Brex, Navan, and Zip into NetSuite, resolving any sync errors or mapping discrepancies that arise during the export process
Month-End Close Support: Ensure all Brex, Navan, and Zip data is finalized, coded, and exported by monthly deadlines and identify outstanding items for accrual purposes
Employee Support: Act as the first point of contact for the team on Slack regarding travel bookings or expense questions, providing a high level of internal customer service