Accounts Payable Clerk

IDM Companies•Scottsdale, AZ

1d•Onsite

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. FORM is seeking a Construction AP Clerk to support the accurate and timely operation of accounts payable. This role owns two core billing intake processes: vendor invoice processing, encompassing invoice receipt, ERP entry, and approval routing; and subcontractor pay applications, including queuing invoices for ERP sync and collecting all required compliance documentation such as lien waivers, signed G703s, and sworn statements. The AP Clerk also reviews vendor statements and serves as the primary point of contact for vendor inquiries related to billing compliance and payment status. The ideal candidate is a proactive, self-directed professional who takes ownership of keeping accounts current. They bring strong written and verbal communication skills, a working knowledge of lien waivers and construction billing compliance, and the ability to maintain close attention to detail without losing sight of broader priorities. Benefits: We continually strive to offer the best work environment and benefits possible to our employees. Our benefits include: 100% Employer Paid (employee only) Medical Dental Vision Short Term Disability Long Term Disability Life Insurance Paid vacation, sick-leave and holidays 401k and with company match Employee Assistance Program

Requirements

1–2+ years of accounts payable experience; construction industry experience preferred.
Familiarity with lien waivers, including sub-tier waiver collection and management.
Strong written and verbal communication skills, with the ability to interface clearly across internal teams and external parties.
Proactive, self-directed work style with strong follow-through.
Ability to balance attention to detail with awareness of overall priorities and deadlines.
Proficiency in Microsoft Office Suite, including Excel.
High school diploma or equivalent required; Associate's degree or higher preferred.

Nice To Haves

Experience with Procore preferred; familiarity with other construction ERP platforms a plus.

Responsibilities

Manage vendor invoice processing: receive invoices, enter into the ERP system, and route for approval.
Manage subcontractor pay applications: queue invoices for ERP sync and collect required compliance backup, including signed G703 pay applications, lien waivers, and sworn statements.
Review vendor statements and reconcile discrepancies in a timely manner.
Respond to vendor and subcontractor inquiries regarding billing compliance and payment status.
Assist with weekly check runs and other AP operations as needed.