Accounts Payable Clerk

PACS Pennyrile Allied Community Services-posted 12 days ago
Full-time • Entry Level
Hopkinsville, KY
101-250 employees
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The Accounts Payable Clerk supports the fiscal operations of Pennyrile Allied Community Services, Inc., a mission-driven Community Action Agency committed to reducing poverty and empowering families. This position is responsible for processing vendor invoices, verifying supporting documentation, and maintaining accurate financial records in compliance with federal, state, and local funding requirements.

  • Process accounts payable transactions, including data entry of vendor invoices, payment requests, and staff reimbursements
  • Ensure all disbursements have appropriate approvals, cost allocation, and grant coding in accordance with agency policies and federal grant guidelines
  • Prepare checks, ACH payments, and credit card disbursements on a weekly basis
  • Maintain organized, auditable accounts payable files for all agency programs and departments
  • Assist with monthly and year-end closings by reconciling vendor accounts and preparing accruals as needed
  • Respond to internal and vendor inquiries regarding payments and account status
  • Assist with gathering documentation for monitoring visits, audits, and funding reports
  • Support the Finance Department in implementing internal controls and fiscal policies related to accounts payable
  • Participate in staff meetings and training
  • Assist in obtaining W9s and preparing 1099s
  • Assist with various projects, tasks, and duties as assigned
  • High school diploma or equivalent required; associate or bachelor’s degree in accounting, business, or related field preferred
  • At least 2 years of experience in accounts payable, preferably in a nonprofit or government-funded environment
  • Familiarity with nonprofit or fund accounting principles
  • Proficiency with accounting software (e.g., Abila MIP, QuickBooks, or similar) and Microsoft Excel
  • Strong attention to detail, organization, and time management skills
  • Ability to maintain confidentiality and handle sensitive information appropriately
  • Commitment to the values and mission of Community Action
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