Accounts Payable Clerk

City Of Green Cove Springs • Green Cove Springs, FL

398d • $44,283 - $54,517

About The Position

The Accounts Payable Clerk position at the City of Green Cove Springs is responsible for performing various accounts payable functions within the Finance Department. This includes managing vendor databases, processing payments for services and goods, and ensuring compliance with financial reporting requirements. The role requires attention to detail and effective communication skills to assist both internal and external stakeholders.

Requirements

• High school diploma or equivalent.
• Two (2) years of experience in accounts payable or accounts receivable for a municipal government or private sector firm.
• Possession of a valid Class 'E' Florida Drivers License.

Nice To Haves

• Knowledge of governmental and City policies for processing bills.
• Knowledge of bookkeeping procedures.
• Skill in Microsoft Office programs, especially Excel and Word.
• Knowledge of Financial Software Programs such as ADG.

Responsibilities

• Maintains vendor database.
• Issues out annual 1099 reports.
• Ensures that all payables have the required backup for processing and payment.
• Maintains accounts payable files.
• Receives telephone calls and provides assistance and information pertinent to the department.
• Matches purchase orders with invoices in preparation for payment.
• Processes all weekly and monthly payables after they have been approved for payment.
• Provides list of processed checks to Financial Analyst for bank processing.
• Keys in all checks and processes them.
• Stamps, initials, scans and files payment records.
• Maintains vendor list and inputs vendor information into the computer.
• Obtains insurance information, W-9's, and workers compensation certificates from vendors and maintains all vendor files.
• Assists Customer Service Representative by waiting on customers and posting payments when required.
• May be required to return to work to assist with emergency management preparation response and/or recovery activities.
• Performs other related duties as assigned.

Benefits

• Health insurance
• Dental insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED