Accounts Payable Clerk

Inspire Development Centers • Sunnyside, WA

267d • $23 - $31

About The Position

The Accounts Payable Clerk is responsible for checking all invoices and billing statements for accuracy, completion, and cost allocation. This role includes calculating mileage forms and travel loans, following up and reconciling all outstanding accounts payable items, and resolving all billing inquiries. The position is crucial in ensuring that the financial operations of Inspire Development Centers run smoothly, particularly in the context of Early Childhood Education and social services provided to over 4000 children across various programs in Washington State.

Requirements

• High School Diploma or GED certificate and training in a specialized or technical field.
• Typing speed of 45-50 wpm with less than 5 mistakes.
• Knowledge and understanding of accounting theories and practices.
• Experience in a federally funded and regulated environment.
• Excellent communication and interpersonal skills.
• Strong problem-solving and decision-making skills.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Proficiency with personal computers, including Microsoft Office.
• Accurate data management, documentation, and recordkeeping skills.

Nice To Haves

• Previous Head Start experience.
• Knowledge of double entry fund accounting.
• English/Spanish bi-lingual fluency.
• AA in Accounting.

Responsibilities

• Check all invoices or billing forms for authorized signatures, correct coding, and P.O. numbers.
• Calculate local mileage, travel loans, and travel expense statements as assigned.
• Resolve any problems on invoices or billing forms through communication with Center Managers, Department Directors, or vendors.
• Ensure proper cost allocation for expenses in accordance with the IDC Cost Allocation Plan.
• Input invoices into the computer and obtain necessary supporting documentation for journal entries.
• Write up bank deposits and verify amounts with the General Ledger Accountant.
• Assist purchasing on the closeout of outstanding purchase orders for grant closeouts.
• Attend staff meetings, workshops, trainings, and seminars for professional growth.
• Maintain confidentiality of program and client-related information.
• Perform all other duties as assigned.

Benefits

• Full-time employment with a competitive hourly wage.
• Opportunities for professional development and training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Social Assistance
• Education Level: High school or GED