Accounts Payable Clerk II

LMT Defense•Eldridge, IA

About The Position

The primary function of the Accounts Payable Clerk II is to ensure the efficient and accurate management of vendor payments while upholding strong financial controls and compliance standards. This role plays a key part in supporting financial operations through effective invoice handling, reconciliation, and payment processing with little oversight.

Requirements

High school diploma, GED, or equivalent required.
Associate degree in Accounting or Business; Bachelor’s degree preferred.
Three (3) or more years of Accounts Payable or general accounting experience.
Proficiency in accounting software/ERP systems and Microsoft Office (Excel required).
Ability to review, match, validate, and process invoices accurately and efficiently.
Ability to reconcile accounts payable ledgers and maintain accurate payment records.
Ability to maintain confidentiality of financial and company information.
Must be able to operate computers, telephones, and standard office equipment.
Must be able to sign and abide by the Company’s employee manual and confidentiality agreement.
Successful completion of a background check, physical job assessment, and drug screening required.

Responsibilities

Process vendor invoices accurately and timely using the company’s accounting/ERP system.
Perform three way match verification (purchase order, receiving documentation, and invoice).
Review, validate, and process high volume invoices in accordance with company policies and internal controls.
Monitor and capture early payment discount opportunities when applicable.
Facilitate vendor payments, including ACH, wire transfers, and check processing.
Verify vendor banking and payment information to prevent fraud and ensure compliance with internal controls.
Record, verify documentation for, and distribute petty cash following established company procedures.
Reconcile employee expense reports and ensure compliance with company policy.
Maintain complete and accurate vendor files, including W 9s, ACH authorizations, and tax identification documents.
Reconcile vendor statements regularly and proactively resolve discrepancies or aging balances.
Communicate professionally with vendors to address inquiries, resolve issues, and maintain positive relationships.
Answer and direct incoming telephone calls in a professional manner, representing the company positively.
Maintain and reconcile accounts payable ledgers to ensure accuracy of financial records.
Support month end and year end close processes, including accruals and reporting assistance.
Assist in the preparation and support of annual 1099 reporting.
Maintain organized digital and physical records in accordance with company retention policies.
Assist internal and external auditors by providing documentation, transaction details, and required support.
Ensure compliance with segregation of duties, general accounting principles, and all internal accounting controls.
Protect the confidentiality of company and financial information at all times.
Follow all company policies, procedures, and internal guidelines.
Identify opportunities for process improvements to enhance efficiency, accuracy, and workflow.
Support cross functional departments with AP related inquiries and tasks as needed.
Participate in ongoing training and operational improvement initiatives.
Perform other related duties as assigned.