Accounts Payable Clerk 1 - HOLT Truck Centers

HOLT•Oklahoma City, OK

6h•Onsite

About The Position

Job Summary: The Accounts Payable Clerk 1 is responsible for coordinating accounts payable functions to insure timely and accurate disbursements to vendors. This role will maintain efficient daily processing of invoices in a computerized setting. The Accounts Payable Clerk 1 must successfully work at a high-volume pace while being able to multitask and maintaining a positive attitude in a team environment. The incumbent in this position is expected to model the following practices on a daily basis: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources; 3) Participate in ongoing self-development. Essential Functions: Processes and researches vendor invoices according to Company policies on a daily basis for accurate and timely disbursement to vendors Corresponds with vendors and responds to inquiries Coordinates with internal and external customers when issues arise Performs 2 –way and 3 – way matching Reconciles vendor statements by verifying invoices paid and researching past due invoices Assists with the annual preparation and filing Federal 1099 reporting including obtaining vendor documentation Monitors and researches outstanding checks, including taking necessary actions to resolve the issue and re-issue checks if necessary Assists with the preparation and completion of the annual “Unclaimed Property Report” Sorts and matches supporting documentation to invoices Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards Requires regular and punctual employee attendance Performs other duties as assigned

Requirements

Basic accounting knowledge, with understanding of invoices, statements of account, receivables, payables and various forms of payment remittances
Knowledge of construction rental equipment industry
Must have strong analytical and organization skills
Microsoft Office products skills including; Excel, Word, PowerPoint, Outlook, etc.
Organizational, planning, self-management, problem solving, time management, and multi-tasking skills
Strong interpersonal and communication skills sufficient to engage with customers, vendors, and peers in order to exchange information, motivate, influence and persuade
Strong research and investigation skills
Ability to reconcile and balance payment transactions
Ability to work in fast paced environment with frequent interruptions
Ability to learn industry specific software, i.e. CODA, DBS, and Rentalman
The ability to listen to and understand information and ideas presented through spoken words and sentences
Up to two years of work-related skill, knowledge, or experience required
High school diploma or equivalent required

Responsibilities

Processes and researches vendor invoices according to Company policies on a daily basis for accurate and timely disbursement to vendors
Corresponds with vendors and responds to inquiries
Coordinates with internal and external customers when issues arise
Performs 2 –way and 3 – way matching
Reconciles vendor statements by verifying invoices paid and researching past due invoices
Assists with the annual preparation and filing Federal 1099 reporting including obtaining vendor documentation
Monitors and researches outstanding checks, including taking necessary actions to resolve the issue and re-issue checks if necessary
Assists with the preparation and completion of the annual “Unclaimed Property Report”
Sorts and matches supporting documentation to invoices
Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
Requires regular and punctual employee attendance
Performs other duties as assigned