Accounts Payable & Cash Receipt Specialist

The Frank Lloyd Wright Foundation•Scottsdale, AZ

9d•$23

About The Position

The Accounts Payable & Cash Receipt Specialist plays a key role in supporting the Foundation’s financial operations. This position is responsible for reviewing and processing invoices, maintaining accurate data in the accounting system, and managing the weekly check run. Additionally, the specialist issues year-end 1099s and handles the collection and processing of cash receipts, ensuring all transactions are accurate and comply with established policies and procedures.

Requirements

Possesses a combination of education and experience equivalent to two years’ responsible experience as an Account Clerk or similar capacity or equivalent college course work in accounting.
Ability to operate a PC and a variety of standard office machines and software to accomplish duties including: copy machines, scanners, postage machines, phones, and related equipment.
Proficiency using accounting software (such as Great Plains, Sage, NetSuite or Blackbaud) and Microsoft Office products, particularly Word, Excel, and Outlook.
Strong attention to detail and accuracy.
Ability to handle confidential information with integrity.
Excellent communication and interpersonal skills.

Nice To Haves

Associate degree or equivalent years of education and experience. Equivalent years of experience are equal to two years of relevant experience for every one year of education required.
Two years' progressively responsible bookkeeping experience in a non-profit setting.
Experience using Blackbaud Financial Edge, including Accounts Receivable, General Ledger, and Accounts Payable modules.

Responsibilities

Processes accounts payable transactions, including data entry, invoice scanning, invoice verification and payment processing.
Processes employee and candidate travel and expense reimbursements.
Issue year-end 1099’s.
Assists with cash handling, including preparing deposits, counting and reconciling cash receipts, and managing petty cash for Taliesin West and Taliesin.
Coordinates armored car service pickup for safe delivery to banking institutions.
Maintains accurate and organized financial records, including filing and archiving documents.
Responsible for ordering finance-related supplies, including deposit slips and bags, check stock, etc.
Responds to inquiries from vendors, employees and other stakeholders regarding financial transactions and records.
Provides general administrative support to the finance team, as needed.
Seeks out and makes recommendations for innovative ways to streamline and improve paper flow processes.
Other related duties as assigned.