ASSOCIATE AP

SHIBAURA MACHINE COMPANY AMERICA•Elk Grove Village, IL

1d•$25 - $30•Onsite

About The Position

Shibaura Machine Co., America has been an Illinois corporation since 1975, and is a wholly owned subsidiary of Shibaura Machine Co., Ltd., a premier manufacturer of a variety of high-quality industrial machinery. The principal responsibility of the Accounts Payable Associate is to perform a variety of accounts payable functions and activities within the Company’s accounting department.

Requirements

Fluency, both written and oral, in English
At least two years of accounts payable experience, with proven ability to accurately process data transactions and data-entry in a high-volume environment.
Two years of college (or equivalent) – also subject to collective work experience and professional background
Accurate data entry skills; preferably strong analytical skills and the ability to ensure appropriate follow up on unresolved issues
Excellent customer service and communication skills (both oral and written), and proven ability in developing and maintaining effective internal and external working relationships
Possess commendable organization skills and attention to detail
Fully competent with Microsoft Excel, Word and Office
Accounting System Software experience – mainframe and/or client server-based technology

Nice To Haves

System Implementation experience a plus
ERP Microsoft Dynamics AX2012 R2 and Dynamics 365 system experience a plus

Responsibilities

Daily processing, input and posting of accounts payable invoices
Daily processing and matching of invoices with corresponding purchase orders
Vendor setup and maintenance
Weekly processing of employee expense reports, review of supporting documentation/receipts and compliance with company policy
Examine and solve issues relating to purchase orders and processing of invoices
Review invoices and expense reports for accuracy of G/L coding and data entry after the necessary approvals have been obtained
Weekly check-run for invoices and expense reports, including printing and distribution to vendors and employees
Ensure timely completion of invoice and expense report processing
Review of vendor statements and communication with vendors as required
Promptly communicate and resolve A/P and expense report issues and discrepancies with vendors and employees
Participate in A/P month-end close process
Support the Accounting Department in special projects, ad-hoc requests, and during periods of audit
Participate in future system implementation upgrades as required; assist with enhancements and upgrade to Microsoft Dynamics 365 to achieve automation, operating efficiencies, and enhanced reporting functionality
Support the handling of procedures and policies concerning general accounting tasks
Basic department support tasks including, mail review and sorting, filing and maintenance of all A/P files, both paper and electronic
Any other duties and tasks, consistent with abilities, which may be assigned.