Accounts Payable Associate

Miller Electric Company•Jacksonville, FL

18h

About The Position

Accounts Payable Associate – Join the Miller Team Are you looking for a rewarding career as an Accounts Payable Associate?Do you thrive in a team-focused environment where serving others is at the heart of what you do? If so, you may have just found your ideal opportunity. For nearly 90 years, Miller Electric Company has been a proud signatory contractor with the IBEW, employing the most experienced and highly trained workforce in the industry. Our success is rooted in our core values—trust, collaboration, safety, quality, community, and stewardship—and in how we bring these values to life every day. Overview of Accounts Payable Responsibilities/Processing Sorting incoming USPS mail Scanning hard copy invoices into email via the copier Processing in Scanman (Review & Verify) Review of Invoices: Investigating invoices that have problems or were rejected by the project manager All invoices must be reviewed for Taxes, Job #’s, Discounts, and determine the G/L Accounting for Subcontractor and Suppliers. For those invoices without tax, It must be determined if the job is tax-exempt or if the vendor is not registered to collect tax, and then self-assessing the sales tax on invoices that need it. Scanman processing (JDE): Processing purchase orders Processing retainage invoices Processing all individual invoices EDI invoices: Importing Graybar and HD Supply invoices from FTP site every morning Scanning in and emailing error reports every Friday Vendor Relations: Answering emails and phone calls from vendors regarding invoices/payment status. Working with project managers and vendors to resolve invoices that have problems or need any changes or corrections, i.e. Adding sales tax, Obtaining copies of missing invoices, or Original invoices for Credit memos, and resolving any disputed invoices. Statement Reconciliations: Before each check run, making sure there are no duplicates and that our account is up to date. Research for any discrepancies, overpayments, missing invoices, short payments, and overpayments. Match up any Payment remittances with checks and stuffing into envelopes every check run Running envelopes through Stamp machine Continuous improvement ideas and suggestions for improving our current AP environment

Requirements

Team player with a positive attitude
Exceptional organizational skills and communication skills
Aptitude to learn new software and processes
Computer skills
2-3 years Customer service background
2-3 years AP background
2-3 years in a team environment

Nice To Haves

Microsoft Office experience
Google office experience
JDE experience
Scanman experience
Construction accounting background
Coins

Responsibilities

Sorting incoming USPS mail
Scanning hard copy invoices into email via the copier
Processing in Scanman (Review & Verify)
Investigating invoices that have problems or were rejected by the project manager
Review invoices for Taxes, Job #’s, Discounts, and determine the G/L Accounting for Subcontractor and Suppliers
Determine if the job is tax-exempt or if the vendor is not registered to collect tax, and then self-assessing the sales tax on invoices that need it
Processing purchase orders
Processing retainage invoices
Processing all individual invoices
Importing Graybar and HD Supply invoices from FTP site every morning
Scanning in and emailing error reports every Friday
Answering emails and phone calls from vendors regarding invoices/payment status
Working with project managers and vendors to resolve invoices that have problems or need any changes or corrections, i.e. Adding sales tax, Obtaining copies of missing invoices, or Original invoices for Credit memos, and resolving any disputed invoices
Statement Reconciliations: Before each check run, making sure there are no duplicates and that our account is up to date
Research for any discrepancies, overpayments, missing invoices, short payments, and overpayments
Match up any Payment remittances with checks and stuffing into envelopes every check run
Running envelopes through Stamp machine
Continuous improvement ideas and suggestions for improving our current AP environment