Accounts Payable Associate

Aston Carter•Town of Montezuma, NY

1d•$29 - $36•Onsite

About The Position

The role primarily involves handling Accounts Payable tasks, with additional responsibilities in payroll functions and general accounting/administrative duties.

Requirements

Proficiency in accounts payable, invoicing, and cost reconciliation.
Experience in vendor management and handling year-end and month-end closings.
Strong understanding of accounting principles and practices.
Proficient in Excel, Word, and other Office applications.
Associate’s degree and 3-5 years’ experience in Accounts Payable, preferably in the construction industry.

Nice To Haves

Experience in Sage and Procore is strongly preferred.

Responsibilities

Receive and review invoices for accuracy, completeness, and appropriate authorization.
Code or verify coding to correct general ledger accounts and jobs.
Process vendor payments promptly via multiple payment methods, including checks and ACH, ensuring adherence to terms and discounts.
Maintain vendor accounts, including communication regarding payment status, discrepancies, and statement reconciliation.
Support the year-end process, including preparation of vendor 1099 forms.
Prepare timely and accurate sales tax and HUT returns.
Ensure all job-specific forms are collected before payments are released.
Review and reconcile credit card statements and gather required backup.
Oversee and perform payroll functions to ensure timely and accurate processing of payroll transactions, including pay, benefits, garnishments, taxes, and other deductions for weekly payroll.
Ensure compliance with legislation, local payroll wage and hour laws, and best practices.
Honor the confidentiality of employee pay records.
Timely remittance of weekly, quarterly, and annual filings for taxes and 401K.
Timely and accurate preparation of reporting for monthly union reports.
Preparation of Certified payroll as requested.
Maintain and file all necessary documents and paperwork.
Prepare monthly reconciliation reports as assigned.
Collect and monitor all required sales tax exemption documentation.
Assist with required backup for owner billings.
Work collaboratively with other departments to ensure optimal results.
Perform other duties as needed and assigned.