Accounts Payable Associate

Precision Pipeline Solutions•New Windsor, NY

2d•$21 - $231•Onsite

About The Position

Provides financial, administrative and clerical support in the Accounts Payable Team by ensuring that invoices are entered expeditiously, expenses are coded correctly, and balances with suppliers are monitored for prompt payment. Process, verify and reconcile payables according to established policies and procedures in an efficient, timely and accurate manner.

Requirements

Attention to detail, highly organized and able to work under deadlines
Maintain confidentiality
Excellent data entry skills, problem-solving and decision making
Effective verbal, listening and written communication skills
Ability to handle individual workload and work well in a team environment
High School Diploma /GED, 2-year Associates Degree in the finance field preferred
1-3 years of accounts payable processing experience or related
Knowledge of general accounting and/or bookkeeping
General math skills
Proficiency in Microsoft Office programs, especially Excel

Responsibilities

Obtain approvals and analyze general ledger coding on all invoices received
Enter invoices into accounting system
Link invoices to purchase orders in the accounting system for entry
Reconcile invoices to data entry on a regular basis
Reconcile invoices to vendor statements received, contacting vendors as needed
Assist with preparation of weekly outgoing checks
Assist with verification of payments to ensure accuracy
Resolve discrepancies on invoices, statements, payments, credits and other documentation
Ensure credits are received on items returned, initiate disputes with vendors
Work with Accounting staff to issue stop-payments on checks
Follow up with Project Managers as needed for invoice approval and prompt invoice entry
Tag invoices in the system that are missing sales taxes
Provide exceptional records retention management relative to the AP function
Share responsibility for central AP email database with other associate