Accounts Payable Associate

Fairchild Equipment • Green Bay, WI

7d • Hybrid

About The Position

As an Accounts Payable Associate, you will support the accounting team by processing payments, verifying invoices, and reconciling expenses related to all things accounts payables. This position will be an important piece towards creating balance and flow by ensuring financial data and record maintaining is accurate.

Requirements

• Associates degree in Accounting or Business Administration is required.
• 2+ years of Accounting, Finance or related experience is preferred.
• Knowledge of basic bookkeeping and accounting payable principles.
• Excellent knowledge of Microsoft Office and hands-on experience with spreadsheets.
• Ability to multi-task and have strong attention to detail.
• Excellent organizational skills and the ability to ensure deadlines are met.
• Ability to adapt and work in a fast-paced environment.
• Accurate and efficient data entry skills.

Responsibilities

• Manage accounts payable using accounting software and other programs.
• Handle accounts payable for separate entities.
• Responsible for receiving, processing, and verifying invoices related to accounts payable.
• Code all invoices to proper General Ledger (GL) account, profit center and department.
• Complete vendor applications and set up new vendors in accounting software.
• Send credit references, sales tax-exemption certificates, and W-9’s when requested.
• Review and investigate discrepancies of vendor accounts to vendor statements.
• Process transactions and perform accounting duties such as account maintenance, record entries and reconciliations.
• Process and post all invoices including utilities, taxes, phones, etc. with accounting software.
• Match purchase orders to invoice pricing, terms of payment and other charges.
• Complete all check runs on a weekly basis.
• Ensure bills are paid in a timely and accurate manner while adhering to department procedures.
• File paper and electronic documents.
• Establish and maintain relationships with new and existing vendors.
• Prepare and file all year end 1099’s.
• Process all employee expense reimbursements including travel, fuel, auto allowance and other miscellaneous expenses.
• Maintain auto allowance spreadsheets for eligible employees.
• Reconcile all credit card statements.
• Complete Automated Clearing House (ACH) payments; manage positive pay, void requests, and the release of wires.
• Review and approve all vendor bank change requests while adhering to department procedures.
• Enter all use tax to invoice totals when applicable.
• Have the willingness to take on additional duties and responsibilities as assigned by the Controller and/or management.

Benefits

• Full benefits package, including Medical, Dental and Vision insurance.
• Ability to have a flexible work schedule.
• Possible remote work options.
• Casual office dress code.
• Generous Paid Time Off
• Paid Holidays.
• 401(k) retirement plan and Employer Match.
• Wellness Program that offers the opportunity to earn a medical insurance discount.
• Company Paid Short- Term and Long-Term Disability.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree