Accounts Payable Associate
About The Position
KWPMC is looking to hire an Accounts Payable Associate for its South Beach Market. The schedule of the position is between the business hours of 8:30 a.m. – 5:30 p.m and the role will support large luxury Condo Associations in the area. Also, there may be times when overtime is needed. Essential Duties and Responsibilities include, but are not limited, to the following. The Duties and Responsibilities are classified into daily, weekly and monthly categories and listed in no particular order of priority: Processing full payable cycle including invoice indexing, GL coding, reviewing invoices for accuracy, & releasing payments . Must have experience dealing with high volume of invoices at a high pace while ensuring accurate & timely payments. Presenting cash position & disbursement reports to Senior Accountants for review Prepare and process check disbursements. Update and follow check mailing instruction report without exception. Assisting vendors/property managers/accountants with any concerns regarding payments. Reconciling AP vendor accounts to vendor statements. Investigating and resolving any past due balances. Maintaining property recurring expense schedule. Follow procedures related to the weekly A/P workflow. Understand Vendor Insurance Requirements as it relates to Suppliers, Performing Work, and Professional Vendors. Assist in the preparation and filing of 1099’s at year-end. Special projects as instructed.
Requirements
- 1-3 years accounts payable experience preferred
- Working knowledge of Nexus Payables preferred but not required
- Working knowledge of MS Office programs with strong excel skills
- Detail oriented and able to multi-task
- Excellent communication and interpersonal skills
- Keyboarding ability with accuracy at 45-50 words a minute
- Proven ability and desire to work in a number intensive environment
- Ability to work in a fast paced, dynamic business environment
- Strong organizational, analytical, and research skills
Responsibilities
- Processing full payable cycle including invoice indexing, GL coding, reviewing invoices for accuracy, & releasing payments
- Presenting cash position & disbursement reports to Senior Accountants for review
- Prepare and process check disbursements
- Update and follow check mailing instruction report without exception
- Assisting vendors/property managers/accountants with any concerns regarding payments
- Reconciling AP vendor accounts to vendor statements
- Investigating and resolving any past due balances
- Maintaining property recurring expense schedule
- Follow procedures related to the weekly A/P workflow
- Understand Vendor Insurance Requirements as it relates to Suppliers, Performing Work, and Professional Vendors
- Assist in the preparation and filing of 1099’s at year-end
- Special projects as instructed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
