Accounts Payable Associate

Norlee Group•Jacksonville, FL

58d

About The Position

The Accounts Payable Associate is responsible for the accurate and timely processing of both construction-related and overhead accounts payable transactions. This role includes matching project invoices to purchase orders, processing payments, reconciling vendor statements, and ensuring compliance with company policies and internal controls. The Accounts Payable Associate supports the organization's financial accuracy by assisting with job cost inquiries, maintaining organized records, and contributing to the efficient operation of the finance department.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The ideal candidate should possess a high school diploma or equivalent
A minimum of 1-2 years of experience in construction accounts payable, finance, or a related area is strongly preferred.
Experience working with accounting software or ERP systems (such as SAP, Sage, or similar) is beneficial.

Nice To Haves

an associate's degree in accounting, finance, or a related field is preferred.

Responsibilities

Match project invoices to corresponding purchase orders (POs), verifying details such as pricing and quantities before entering them into the accounts payable system.
Process overhead invoices (e.g., fuel, vehicle leases), route for appropriate approvals, and schedule payments in accordance with company guidelines.
Monitor and manage the accounts payable inbox daily, prioritizing both overhead and project-related invoices, and escalating urgent items as needed.
Scan, upload, and process mailed invoices, ensuring proper routing within the AP system and relevant departments.
Reconcile vendor statements for both overhead and project expenses, promptly addressing discrepancies through communication with vendors and internal teams.
Prepare weekly payment runs, coordinating with the Accounts Payable Manager to prioritize disbursements based on due dates and cash flow availability.
Respond to inquiries from the AP inbox, providing timely and accurate assistance while escalating complex issues when appropriate.
Research and resolve job cost inquiries from Project Managers to ensure proper allocation and tracking of project expenses.
Verify subcontractor compliance with Certificates of Insurance (COI) and follow up on missing or non-compliant documentation.
Collaborate with internal departments and vendors to resolve invoice or payment discrepancies.
Maintain adherence to internal accounting policies, procedures, and controls to ensure accuracy, compliance, and consistency across all AP processes.
Perform other duties as assigned, supporting the AP department with various tasks and projects as needed.