Accounts Payable Associate/Entry (MD or remote)

NFP • Bethesda, MD

16d • $50,000 - $60,000 • Hybrid

About The Position

This role will serve as an Accounts Payable Associate for the East Coast Region, working to ensure prompt processing, evaluation and reporting of vendor invoices in compliance with NFP financial policies and procedures. They will perform the day-to-day A/P transactions including verification, classification and posting of Accounts Payable data. Primary responsibilities will focus on Accounts Payables including high touch point customer service with vendors, including managing a shared inbox. This is a support/jr. AP level role working with a small team and will report directly to the AP Manager. This is a full-time position working hybrid from our Bethesda, MD office. We will consider a remote option for experienced AP candidates. Work hours are M-F, ideally 8-5 EST. When working from home, you must maintain a private workspace to secure company equipment and correspondence; maintain high-speed internet, be present and responsive online and minimize personal interruptions during your work shift.

Requirements

• HS Diploma or equivalent is required. Additional education or certifications ideal.
• 1-3 years of Accounts Payable experience required.
• Microsoft Excel proficiency at intermediate level is required.
• Ability to pay attention to details and perform data entry with a high degree of accuracy.
• Ability to work on multiple assignments and maintain confidentiality, strong interpersonal skills and commitment to working with a diverse staff are essential to successfully carry out the duties of this position.
• Experience with accounting software
• Proficient in working in web-based applications
• Excellent verbal and written communication skills
• Self-starter, self-motivator, ability to work independently
• Ability to be flexible and switch from one project to another when needed to meet deadlines
• Strong attention to detail
• Organizational and time management skills
• Maintain confidentiality
• Problem solving skills
• Confident, team player who can help refine and expand this role over time

Nice To Haves

• Experience with Coupa AP system or similar highly preferred
• Microsoft Excel and Outlook– solid proficiency at intermediate level
• A strong desire and commitment to a career in AP or Finance

Responsibilities

• Review AP invoices to ensure proper GL coding for each invoice and its corresponding firm.
• Fluent use of AP System – Currently Avid; moving to Coupa in 2026.
• Establish proper routine for new vendor onboarding-setup.
• Assist with A/P onboarding-setup of newly acquired firms.
• Maintaining vendor record details, processing changes (address, banking info etc.).
• Establish routines to ensure vendor invoices are handled precisely & timely.
• Work with managers to ensure approvals have been obtained in accordance with policy.
• Ensure good working relationships with vendors and acknowledge vendor inquiries.
• Research and verify discrepancies and clarify any questions prior to processing.
• Manage record retention policy for vendor invoices.
• Assist with monitoring and reporting on client expenses.
• Various administrative tasks, to include, but not limited to maintain A/P files, handling and processing of emails for the accounts payable unit, and other assigned tasks.

Benefits

• We're proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more.
• Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others.
• The base salary range for this position is $50,000 – $60,000.
• The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location.
• Actual base salary offered will be determined on a case-by-case basis.
• In addition to the base salary, this position may be eligible for performance-based incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees