Accounts Payable Assistant

Waters Construction•Bridgeport, CT

7d•$27•Onsite

About The Position

The Accounts Payable Assistant will work alongside the accounting team with daily financial operations supporting large-scale construction projects. This position provides hands-on experience in managing vendor relationships, processing subcontractor payments, and supporting financial compliance in a fast-paced, multi-project environment.

Requirements

Strong attention to detail and organizational skills
Proficiency in Microsoft Excel and accounting software (experience with Sage or Viewpoint a plus)
Excellent communication and teamwork abilities
Interest in learning construction accounting and project-based financial systems

Nice To Haves

Degree in Accounting, Finance, or Business Administration preferred.

Responsibilities

Organize invoices from vendors or suppliers received via mail and email.
Open and scan mailed invoices into the Invoice folder, then index into paperless.
Automatically upload invoices received via Outlook to Paperless using automated features.
Ensure backup/supporting documents are labeled by vendor name, PO#, Ticket#, Invoice#, and appropriate approver/Job ID.
Match and attach backup documents to invoices.
Request approvals from Project Engineers or Assigned Approvers.
Maintain and file records of invoice approvals.
Regularly reconcile vendor invoice statements through Paperless or Sage 300 to ensure all invoices and payments are accounted for.
Notify the AP Manager of pending or past due invoices.
Contact vendors via email or phone to request copies of missing invoices.
Distribute ACH applications to vendors and organize them in a specific folder for updates.
Help the AP Manager with requesting check signatures, scanning, and mailing check payments.
Index check payments into Sage Paperless.
Send out ACH Payment details to vendors.
Conduct partial invoice entry in Paperless, identifying vendor ID, invoice date, and amount in the unprocessed invoice folder.
Send email requests for approval and coding.
Assist the AP Manager in keeping track of monthly recurring charges.
Answer the main phone line and direct calls accordingly.
Send requests to vendors via mail and email, encouraging them to switch to paperless invoicing.
Ensure all vendors have the option to email their invoices instead of mailing them.