Accounts Payable Analyst

Medline Industries, LP

10d•$62,000 - $93,000

About The Position

Job Summary: Create and maintain A/P’s internal controls and training documentation for all A/P processes. Analyze and act upon results from automated audit software (Gain IQ & SAP). Review all Gain IQ duplicate payment prevention reports daily prior to disbursements being released. Log and report positive results. Perform random tests to ensure Gain IQ reporting integrity and make recommendations for future reporting enhancements and/or external audit services. Investigate and analyze flagged transactions, ensuring prompt identification and resolution of discrepancies. Collaborate and communicate with accounts payable representatives informing them of required corrections and documentation or erroneous postings. Support, revise, and develop enhanced transaction audit procedures, reconcile key accounts and analyze account balances obtaining required approvals. Mitigate business risks by making recommendations with a focus on reducing invoice/debit aging (90+ days aging and charge backs). Improve visibility by working with management to implement enhanced controls, reporting and escalation processes. Ensure all virtual credit card and prepaid transactions are reconciled and corresponding Goods Receipts (GR) have been completed. Maintain DOA master list following division requested changes to the list. Track and report on unclaimed property items, ensuring compliance with regulatory requirements and company policies. Coordinate with internal stakeholders and external consultants to manage ongoing unclaimed property processes for current and acquired accounts. Gather relevant data from accounts payable processes to generate regular and ad hoc reports for management. Develop and maintain dashboards or spreadsheets to track key performance indicators (KPIs) and trends in transaction processing, error rates, and resolution times. Create and maintain A/P’s internal controls and training documentation for all A/P processes.

Requirements

High school diploma.
At least 2 years of auditing experience.
Previous vendor and/or account reconciliation experience (Unvouched Receipts, Goods Receipt vs. Invoice Received reconciliation, open payables discounts aging analysis, vendor open balances, accruals, etc.).
Experience in documenting audit procedures and internal controls.
Proficiency in Microsoft Excel and data reporting.
Excellent communication and teamwork skills.
Strong analytical skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.

Nice To Haves

Bachelor’s degree in Accounting.
SOX Compliance experience.
SAP knowledge.
Knowledge of duplicate payment prevention software.
Familiarity with complete A/P cycle processes.
Familiarity with unclaimed property reporting and compliance.

Responsibilities

Create and maintain A/P’s internal controls and training documentation for all A/P processes.
Analyze and act upon results from automated audit software (Gain IQ & SAP).
Review all Gain IQ duplicate payment prevention reports daily prior to disbursements being released.
Log and report positive results.
Perform random tests to ensure Gain IQ reporting integrity and make recommendations for future reporting enhancements and/or external audit services.
Investigate and analyze flagged transactions, ensuring prompt identification and resolution of discrepancies.
Collaborate and communicate with accounts payable representatives informing them of required corrections and documentation or erroneous postings.
Support, revise, and develop enhanced transaction audit procedures, reconcile key accounts and analyze account balances obtaining required approvals.
Mitigate business risks by making recommendations with a focus on reducing invoice/debit aging (90+ days aging and charge backs).
Improve visibility by working with management to implement enhanced controls, reporting and escalation processes.
Ensure all virtual credit card and prepaid transactions are reconciled and corresponding Goods Receipts (GR) have been completed.
Maintain DOA master list following division requested changes to the list.
Track and report on unclaimed property items, ensuring compliance with regulatory requirements and company policies.
Coordinate with internal stakeholders and external consultants to manage ongoing unclaimed property processes for current and acquired accounts.
Gather relevant data from accounts payable processes to generate regular and ad hoc reports for management.
Develop and maintain dashboards or spreadsheets to track key performance indicators (KPIs) and trends in transaction processing, error rates, and resolution times.
Create and maintain A/P’s internal controls and training documentation for all A/P processes.