Accounts Payable Analyst

Port of Seattle•Seattle, WA

20h

About The Position

As an Accounts Payable Analyst, you will ensure timely and accurate payment of all Port financial obligations, through processing and auditing supplier set-up and change, assisting with payment requests to ensure accuracy and appropriateness and applying accounting controls to ensure compliance with procurement policies and procedures, and state and federal tax requirements. You will facilitate the collection, organization, and review of required documents for appropriate set-up of new suppliers and change requests. You will perform and document the authentication, validation, and analytical review of supplier information to detect and prevent loss of public funds and to maintain data integrity of Supplier Master File. You will audit Supplier Master Files to identify operational deficiencies and risks. You will adhere to Accounting Financial Reporting (AFR) department’s policies related to supplier management and follow standardize process for on-boarding new suppliers and managing supplier updates. You will be responsible for setting up and documenting suppliers’ tax classification for accuracy and completeness for tax reporting, including international suppliers. You will assist Accounts Payable Supervisor on annual 1099 tax reporting. You will manage intake and inquiries from internal departments and external suppliers, oversee supplier setup requests, and maintain strong working relationships with suppliers and operational teams to ensure smooth, accurate, and timely support. You will assist and provide back-up to other Accounts Payable staff as needed.

Requirements

Experienced – You have two (2) years of experience with financial systems and tools, including accounts payable and reporting.
Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
Proficient – You have knowledge of intermediate internal controls over supplier management and payment processing, including cyber fraud prevention. You have knowledge of federal, state and local regulatory agencies and related regulations, guidelines and procedures as they relate to Accounts Payable, specifically 1099 reporting. You have knowledge of principles and processes for providing customer service, including assessing customer needs, meeting quality standards for services, and evaluating customer satisfaction.
Efficient Communicator – You possess effective verbal, written, and active listening communication skills. You can write concise, organized, and clear communications to internal and external customers and can engage others in active, open, and productive dialogue.
Analytical Problem-Solver – You have analytical and problem-solving skills, attention to detail, and high level of accuracy by thorough self-review. You also have time management skills including prioritizing work and meeting deadlines.
Technically Skilled – You possess knowledge of and proficiency with complex accounting/payment systems, especially Accounts Payable and vendor management systems, including queries, and functional knowledge of system. You also have knowledge of Microsoft suite of applications (Word, Excel, PowerPoint, Outlook, SharePoint).

Nice To Haves

Desired – We hope you possess degree in accounting, or finance.

Responsibilities

Ensure timely and accurate payment of all Port financial obligations, through processing and auditing supplier set-up and change
Assist with payment requests to ensure accuracy and appropriateness and applying accounting controls to ensure compliance with procurement policies and procedures, and state and federal tax requirements.
Facilitate the collection, organization, and review of required documents for appropriate set-up of new suppliers and change requests.
Perform and document the authentication, validation, and analytical review of supplier information to detect and prevent loss of public funds and to maintain data integrity of Supplier Master File.
Audit Supplier Master Files to identify operational deficiencies and risks.
Adhere to Accounting Financial Reporting (AFR) department’s policies related to supplier management and follow standardize process for on-boarding new suppliers and managing supplier updates.
Responsible for setting up and documenting suppliers’ tax classification for accuracy and completeness for tax reporting, including international suppliers.
Assist Accounts Payable Supervisor on annual 1099 tax reporting.
Manage intake and inquiries from internal departments and external suppliers, oversee supplier setup requests, and maintain strong working relationships with suppliers and operational teams to ensure smooth, accurate, and timely support.
Assist and provide back-up to other Accounts Payable staff as needed.