Accounts Payable Analyst

Washington • Washington, PA

350d

About The Position

The Accounts Payable Analyst is responsible for accurately and timely recording and disbursing cash payments to vendors, faculty, and staff.

Requirements

• General understanding of accounting principles through on-the-job experience or college-level introductory accounting classes required.
• Working knowledge of computers and software applications including computerized accounting systems, spreadsheet, and word processing required.
• Ability to understand university policies, procedures, and operations.
• Must be able to type and operate standard office equipment.
• Ability to accurately check manual calculations.
• Ability to understand and carry out verbal and written instructions.
• Good communication and interpersonal skills, both written and oral.
• Experience in Accounts Payable preferred.

Responsibilities

• Prepare invoices/vouchers for payment, including review procedures such as PO matching, approval verification, recalculation of invoices, and general ledger coding verification.
• Research discrepancies with vendors and college personnel.
• Accurately and timely enter all invoices, check requests, and student refunds into the Accounts Payable system.
• Process and distribute checks.
• Properly maintain and update the master vendor file in the Ellucian Colleague System.
• Preparation and processing of Purchase Orders.
• Ensure that all W-9's are updated and received.
• Monthly reconciliation of accounts payable subsidiary ledgers to the general ledger.
• Prepare and transmit PA Sales and Use Tax Reports.
• Preparation and filing of annual 1099 forms.
• Respond to vendors, faculty, and staff on routine questions or issues relating to Accounts Payable.
• Assist in documentation and maintenance of Accounts Payable policies and procedures.
• Preparation of Credit Applications.
• Assist in year-end procedures to properly close out accounts payable functions as necessary.
• Assist in preparation of audit work papers.
• Analyze processes and recommend process improvements to supervisor.
• Keep supervisor informed of any unusual or non-routine transactions, requests, occurrences, payments, or communications.

Benefits

• Health coverage
• Vision coverage
• Dental coverage
• Group life insurance
• AD&D and LTD coverage
• Retirement plan
• Generous leave time
• Tuition benefit programs

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: No Education Listed