Accounts Payable Administrator

Power Design • Petersburg, FL

11h • Onsite

About The Position

The Accounts Payable (AP) Administrator plays an integral role on our Accounting team and is based at our corporate headquarters in St. Petersburg, FL. In this position, you will be responsible for ensuring that vendors are paid accurately and on time. The AP Administrator follows detailed processes and checklists to set up vendors, enter invoices, resolve invoice issues, and make payments.

Requirements

• High school diploma or GED required.
• 3–5 years of relevant experience in accounts payable.
• Proficient with Microsoft Excel and Outlook.
• Strong mathematical computation abilities.
• Excellent customer service, communication, and interpersonal skills.
• Ability to maintain a high level of confidentiality and professionalism.
• Ability to work independently, multi-task, and demonstrate strong critical thinking and problem-solving skills.
• Dependable, organized, and detail-oriented.
• Demonstrate and uphold Power Design’s core values, which include integrity, accountability, teamwork, innovation, and growth.

Nice To Haves

• Experience using the Oracle Accounts Payable module preferred, but not required.

Responsibilities

• Set up new vendors and make vendor changes in the system.
• Enter invoices quickly and accurately.
• Match invoices to purchase orders and receipts.
• Work with other departments and vendors to resolve invoice issues.
• Follow up with operational and departmental managers for invoice approvals.
• Track returns and follow up for vendor credits.
• Run weekly payment batches to pay vendors via check, credit card, and ACH.
• Propose process improvement ideas and help implement process changes.
• Participate in other AP-related projects, including audits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees