Accounts Payable Administrator

OHM Advisors•Livonia, MI

4d•Onsite

About The Position

The Accounts Payable Administrator manages the full lifecycle of subconsultant approvals and financial data. This role oversees the Subconsultant Approval and AP Invoice Automation dashboards, ensuring all processing aligns with internal controls, company policies, and GAAP. Beyond daily invoice processing, the Administrator is expected to streamline workflows and maintain strong professional relationships with both internal departments and external vendors.

Requirements

Possesses a combination of talents related to communications, analytical, arranger, deliberative that provide attention to detail and sound communication.
Should possess strong attention to detail, organizational skills, time management and workload efficiency skills
Minimum of 3 years of experience in an accounting role and/or Bachelor’s Degree in Accounting or Business preferred
Ability to learn and work within an ERP software for invoice processing
Must be proficient in basic office software applications needed to perform the role (Word, Excel, Adobe, Outlook)
Should possess knowledge of accounts payable and general accounting procedures
Ability to maintain and grow vendor relationships
Must thrive in a fast pace in office work environment

Responsibilities

Work on received emails and route subconsultant invoices for validation & approval
Match received invoice to amounts/information in AP Invoice Automation dashboard
Ensure accurate coding and entering of invoices after the necessary approvals have been acquired
Ensure proper approval is received for check requests related to early payment of a subconsultant invoice
Confirm that each invoice approval has been coded down to the lowest project level
Assist in resolving subconsultant invoice issues to support timely payment of invoices
Troubleshoot incomplete internal paperwork to ensure accurate invoice coding
Maintain Subconsultant Waiting Approval Dashboard
Maintain AP Invoice Automation Dashboard
Maintain Timesheet Project Accounting Change Request Dashboard
Maintain Subconsultant Accounts Payable Inbox
Maintain Client Accounts Receivable Inbox and provide necessary copies
Create and maintain subconsultant purchase journals
Obtain and forward COI’s and W-9s for new vendors
Send weekly report for paid in advance subconsultants to AP Administrator
Responsible for documentation and implementation of the AP processes
Ensure proper maintenance, filing and storage of all AP records related to subconsultants
Address phone calls or internal questions regarding accounts payable subconsultant invoices
Provide supporting documentation for audits