Accounts Payable Admin (47118)
About The Position
The Accounts Payable Administrator is responsible for accurately processing supplier invoices, managing payments, and maintaining financial records in a fast-paced food manufacturing environment. The role ensures timely payments, compliance with company policies, and strong relationships with suppliers. Essential Responsibilities: Process and verify supplier invoices, ensuring accuracy, correct pricing, and proper authorization Match invoices to purchase orders and goods received notes (3-way matching) Maintain vendor master data and resolve supplier queries and discrepancies Prepare and process weekly/monthly payment runs Reconcile supplier statements and investigate variances Ensure compliance with company policies, tax regulations, and food industry documentation requirements Maintain accurate and organized accounts payable records (physical and electronic) Assist with month-end closing activities and audit requests Liaise with procurement, production, and warehouse teams regarding invoice issues Monitor accounts payable aging and report overdue or critical items Support continuous improvement of accounts payable processes Experience with ERP systems (e.g., SAP, Oracle, NetSuite, Sage, or similar) Knowledge of food industry compliance or supply chain processes Experience handling high-volume invoices Qualifications The Accounts Payable Administrator is responsible for accurately processing supplier invoices, managing payments, and maintaining financial records in a fast-paced food manufacturing environment. The role ensures timely payments, compliance with company policies, and strong relationships with suppliers. Essential Responsibilities: Process and verify supplier invoices, ensuring accuracy, correct pricing, and proper authorization Match invoices to purchase orders and goods received notes (3-way matching) Maintain vendor master data and resolve supplier queries and discrepancies Prepare and process weekly/monthly payment runs Reconcile supplier statements and investigate variances Ensure compliance with company policies, tax regulations, and food industry documentation requirements Maintain accurate and organized accounts payable records (physical and electronic Assist with month-end closing activities and audit requests Liaise with procurement, production, and warehouse teams regarding invoice issues Monitor accounts payable aging and report overdue or critical items Support continuous improvement of accounts payable processes Experience with ERP systems (e.g., SAP, Oracle, NetSuite, Sage, or similar) Knowledge of food industry compliance or supply chain processes Experience handling high-volume invoices
Responsibilities
- Process and verify supplier invoices, ensuring accuracy, correct pricing, and proper authorization
- Match invoices to purchase orders and goods received notes (3-way matching)
- Maintain vendor master data and resolve supplier queries and discrepancies
- Prepare and process weekly/monthly payment runs
- Reconcile supplier statements and investigate variances
- Ensure compliance with company policies, tax regulations, and food industry documentation requirements
- Maintain accurate and organized accounts payable records (physical and electronic
- Assist with month-end closing activities and audit requests
- Liaise with procurement, production, and warehouse teams regarding invoice issues
- Monitor accounts payable aging and report overdue or critical items
- Support continuous improvement of accounts payable processes
- Experience with ERP systems (e.g., SAP, Oracle, NetSuite, Sage, or similar)
- Knowledge of food industry compliance or supply chain processes
- Experience handling high-volume invoices
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
