Accounts Payable Admin

Firetrol Protection Systems • Houston, TX

8d • Onsite

About The Position

Founded in 1984, Firetrol is the national leader in fire protection & life safety services. We are seeking a Accounts Payable Admin for Firetrol’s district office in Houston, TX. Under the direction of the Office Manager, this position will be performing administrative/accounts payable functions in accordance with established procedures. The successful candidate will oversee multiple administrative duties, which include: · Answer incoming calls. · Process vendor invoices, including matching to POs, verifying pricing, terms, and charges · Review and enter invoices with correct vendor ID, GL coding, and approvals · Maintain and organize A/P files and records · Ensure payments are applied to the correct invoices · Scan and email invoices to corporate for payment · Investigate and resolve A/P issues, discrepancies, and material irregularities · Review vendor statements and resolve past-due or incorrect items before submitting to corporate · Correct reconciliation errors identified by corporate A/P · Manage accounts payable using Great Plains and other programs · Provide accurate data entry and assist the purchasing department as needed · Offer professional administrative and clerical support to colleagues and supervisors · Assist with general office tasks and other responsibilities to support the business · Take on additional duties once familiar with systems and processes

Requirements

• Strong customer service and communication skills
• Accounts payable or similar admin experience preferred
• Ability to read, match, and verify invoices, POs, pricing, and payment terms
• High attention to detail and accuracy in data entry
• Strong organizational and record-keeping skills
• Ability to identify and resolve discrepancies or A/P issues
• Experience with Great Plains is a plus
• Ability to learn new systems and processes quickly
• Strong time-management and prioritization skills
• Professional, dependable, and able to work independently or with a team

Nice To Haves

• Experience with Great Plains is a plus

Responsibilities

• Answer incoming calls.
• Process vendor invoices, including matching to POs, verifying pricing, terms, and charges
• Review and enter invoices with correct vendor ID, GL coding, and approvals
• Maintain and organize A/P files and records
• Ensure payments are applied to the correct invoices
• Scan and email invoices to corporate for payment
• Investigate and resolve A/P issues, discrepancies, and material irregularities
• Review vendor statements and resolve past-due or incorrect items before submitting to corporate
• Correct reconciliation errors identified by corporate A/P
• Manage accounts payable using Great Plains and other programs
• Provide accurate data entry and assist the purchasing department as needed
• Offer professional administrative and clerical support to colleagues and supervisors
• Assist with general office tasks and other responsibilities to support the business
• Take on additional duties once familiar with systems and processes

Benefits

• Firetrol offers competitive wages and top-of-the-line benefits that include health, dental vision, life insurance, short and long term disability, generous paid time off practice and a 401(k) plan with a generous company match and immediate vesting.
• Additionally, sponsors training and education opportunities.
• Finally, Firetrol offers career growth opportunities, not just a job.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees