Accounts Payable Admin Assistant

American Contracting & Environmental Services Incorporated • Marriottsville, MD

3d

About The Position

The Accounts Payable Admin Assistant plays a crucial role in ensuring the accuracy and timeliness of the organization's financial obligations. This position is responsible for managing and processing invoices, verifying payment details, and maintaining vendor relationships to support smooth financial operations. The role requires meticulous attention to detail to reconcile accounts and resolve discrepancies, contributing to the overall financial health of the company. The successful candidate will collaborate closely with the finance team to support month-end closing activities and assist in audit preparations. Ultimately, this role ensures that all accounts payable processes comply with company policies and regulatory requirements, facilitating efficient cash flow management.

Requirements

• High school diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred.
• At least 1-2 years of experience in accounts payable or a similar administrative role.
• Proficiency in Microsoft Office Suite, especially Excel, and experience with accounting software.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent communication skills, both written and verbal.

Nice To Haves

• Experience with ERP systems such as SAP, Oracle, or QuickBooks.
• Basic understanding of accounting principles and financial regulations.
• Prior experience working in a corporate finance or accounting department.
• Ability to identify process improvements and contribute to workflow efficiencies.
• Certification in accounting or bookkeeping (e.g., Certified Accounts Payable Professional) is a plus.

Responsibilities

• Process and verify invoices, expense reports, and payment requests accurately and timely.
• Maintain and update vendor records, ensuring all information is current and complete.
• Reconcile accounts payable transactions and resolve any discrepancies or issues.
• Prepare and process payments through checks, electronic transfers, or other methods as authorized.
• Assist with month-end closing activities, including preparing reports and supporting documentation.
• Communicate with vendors and internal departments to address payment inquiries and resolve issues.
• Ensure compliance with company policies and regulatory requirements related to accounts payable.
• Support audit activities by providing necessary documentation and responding to inquiries.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees