Accounting Technician

Metropolitan State University • Austin, TX

5d • $23 - $33 • Onsite

About The Position

The position is responsible for processing all external and internal vendor payments for Riverland Community College and the Riverland Bookstore. Responsible for acting as administrator for the College purchasing card and fuel card programs.

Requirements

• Two or more years of accounts payable experience – OR – associate’s degree and one year and six months (1 ½ years) of related work experience – OR – an equivalent combination of education and experience.
• An associate degree could be substituted for 6 months of experience, a bachelor’s degree is 12 months, and a master’s degree is 18 months within any of the following disciplines: Accounting, Business, or a related field.
• Skill in accounting sufficient to reconcile differences between invoices, statements, and purchase orders.
• Experience working with a computerized accounting system.
• Mathematics skills sufficient to calculate, review, and reconcile data.
• Written and oral communication skills sufficient to train individuals on processes/procedures and effectively respond to inquiries regarding policies, procedures, employee concerns, and outside information requests.
• Customer service skills sufficient to perform the duties described above with courtesy, respect and an interest in positive problem solving.

Nice To Haves

• Bachelor's degree in accounting, business, or a related field.
• Knowledge of Minnesota State and SWIFT computerized accounting systems.
• Knowledge of credit card compliance laws.
• Knowledge of higher education policies and procedures related to accounts payable and purchasing credit cards.
• Bilingual/multilingual fluent in Spanish, Karen, Karenni, Somali, Pohnpeian, French, Nuer, Anuak, or other languages that reflect our student body, workforce, and communities.
• Demonstrated experience working with multicultural and underserved populations.

Responsibilities

• Responsible for the processing of local and state treasury payments for the college and the Riverland Bookstore in the college’s accounting software system. Prior to payment, review invoices for services/goods provided and match the appropriate purchase order and receive confirmation from the purchaser that services/goods have been received in the accounting software system with an accurate date the items were received. Follow up on invoiced items that have matching expectations in the accounting software system to ensure payment is made within the supplier’s terms.
• Responsible for the reconciliation of vendor statements and other miscellaneous accounts payable functions. Monitor the Statewide Accounting System (SWIFT) on a daily basis to check for rejected payments. Correct rejected payments so that they will post successfully. Follow up with tracking payments made but not received by the vendor. Review SWIFT to find status of check (cashed or uncashed) and warrant number and complete proper forms to have warrant reissued. Verify and monitor for outstanding open purchase orders and notify the cost center managers of open purchase orders that are more than 3 months old to determine if purchase order should be cancelled or left open. Provide accounts payable samples to auditors as requested during college audits.
• Responsible for the management of the college purchasing card and fuel card programs. Processing of all approved college purchasing cards. Review purchasing card application form to ensure it is completed with required signatures and card limit amounts are entered. Set up a new card holder in the US Bank Access online system and enter merchant codes allowed and spending limits. When the card is received conduct an orientation session with the card holder, so they are informed on proper use of the card and the steps to reconcile credit card charges online through the college’s accounting software system. Resolve purchasing card declines and missing or lost cards. Suspend or close cards, as necessary. Provide guidance to card holders to investigate suspected fraudulent activity and work with US Bank to resolve. Reconcile credit card purchases with US Bank monthly card statement. Review credit card purchase expense reports from every card holder that had a charge during the month, verify the cost center used and route the expense report forward for approval from the card holder's supervisor. Process all requests for US Bank Voyager fuel cards. Request new fuel cards from Voyager with the appropriate individual name on card. Educate fuel card holders on how to use the card and documentation required to be retained. Collect gas receipts and signatures on purchases each month and verify them with the mileage logs.
• Responsible for unique accounts payable functions. Manage the monthly electronic cell phone approval process by routing cell phone invoices to users and getting approval from users and their supervisors. Annually, confirm cell phone users’ business need for their phone with their supervisor. Input monthly utility bills and trash removal into the B3 Benchmarking system used by MinnState so energy use can be evaluated and monitored. Monitor purchasing cards, cell phones, and other accounts payable related procedures and policies for updating and making recommendations to College VP of Finance and Facilities for implementation. Process requests for new state or college vehicles to obtain tax exempt license plates and pay related fees. Submit forms for unclaimed property as needed.
• Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

Benefits

• Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc.
• We promote the health and well-being of our employees and take work/life balance seriously.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees