Accounting Technician I - office of Judicial Records, Criminal Division

City of Philadelphia • Philadelphia, PA

4d • Onsite

About The Position

Performs routine entry level bookkeeping and clerical work in the maintenance and review of fiscal records. The worker prepares entries, maintains accounting journals and ledgers, and prepares assigned portions of financial statements and reports. An employee in this class performs routine tasks in the maintenance of manual and automated bookkeeping records. Work includes posting routine entries to subsidiary ledgers and examining and coding financial data in accordance with existing accounting procedures. Duties may also involve receiving funds and verifying amounts. Work is performed under the supervision of a higher-level accounting technician and/or professional accountant. In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Requirements

• High school diploma or equivalent including or supplemented by a course in bookkeeping or accounting and one year of office experience; or a high school diploma or equivalent including considerable work in arithmetic computation and one year of office experience.
• Any equivalent combination of training and experience determined to be acceptable by the First Judicial District of Pennsylvania, which also includes a high school diploma or equivalent.
• Successful completion of a criminal and financial background investigation.
• Ability to perform the essential functions of the position.
• Must work in person (not remote).
• Working knowledge of bookkeeping and accounting principles and procedures, office methods and procedures.
• Ability to make arithmetic calculations with speed and accuracy.
• Ability to operate an adding machine and a calculator.
• Ability to use a personal computer as part of daily activities (word processing, e-mail, spreadsheets).
• Some knowledge of governmental accounting principles.
• Ability to maintain general and subsidiary ledgers and journals.
• Ability to prepare periodic financial statements and accounting procedures of court departments.
• Ability to learn, within a reasonable time, the accounting procedures of court departments.

Responsibilities

• Prepares portions of reports on various phases of fiscal activities by compiling, computing, and comparing figures of various accounts.
• Posts encumbrances, expenditures, revenues, and disbursements to general subsidiary ledgers.
• Reconciles and balances accounts.
• Prepares bank deposits and cash receipt documents.
• Prepares simple and periodic financial statements.
• Allocates costs to a variety of activities according to established procedures.
• Gathers data or posts financial activities for use in the preparation of budgets.
• Examines expense accounts, invoices and other documents for mathematical accuracy, completeness, and procedural correctness.
• Prepares authorized checks for signature by an administrative supervisor.
• Ensures the application of proper fiscal codes.
• Ascertains that correct invoices are received for all materials and services before processing for payment.
• Receives, disburses, and reports payments.
• Prepares data processing documents to record encumbrances and payments.
• Maintains source document files.
• Receives, disburses, and reports petty cash funds Prepares bank deposits and cash receipt documents.
• Reconciles bank statement to the facility's receipts and disbursement ledgers.
• Examines expense accounts, invoices and other documents for mathematical accuracy, completeness, and procedural correctness.
• Allocates costs to a variety of activities according to established procedures.
• Determines the proper payee and supervises the preparation of payment checks for signature by an administrative supervisor.
• Supervises the preparation and processing of payment vouchers.
• Ascertains that correct invoices are received for all materials and services before processing for payment.
• Reconciles and balances accounts.
• Prepares data processing documents to record encumbrances and payments.

Benefits

• City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED