Accounting Tech / Full-Charge Bookkeeper

HAEFELE FLANAGAN & CO PC•Maple Shade Township, NJ

About The Position

As a full-time Accounting Tech at HFCO, you will be responsible for maintaining a professional relationship with business clients while performing day-to-day bookkeeping duties. Successful candidates must be motivated self-starters who can get the job done quickly, accurately and with little supervision. Some local travel may be required. This role will support both our for-profit and nonprofit teams, offering broad exposure and meaningful client impact.

Requirements

High school diploma required; accounting coursework or certificate preferred
2+ years of bookkeeping or accounting support experience required
2+ years Microsoft Excel experience required
2+ years QuickBooks accounting software experience required
Solid understanding of core bookkeeping functions: A/P, A/R, bank/credit card reconciliations, and general ledger coding
Strong attention to detail, organization, and ability to meet deadlines in a fast-paced environment
Able to identify discrepancies, document findings, and make corrections with appropriate support and review
Professional communication skills and ability to provide timely, client-service oriented follow-up

Nice To Haves

Experience using Sage Intacct is a plus
Familiarity with payroll and sales tax functions is a plus

Responsibilities

Consistently and accurately code transactions to multiple dimensions (ex. account, class, customer/funder, project/sub-customer, division/location, etc.) and provide proper descriptive memos.
Reconcile bank, credit card, and other financial accounts, inspect source documents and confirm they support the business purpose and proper coding of the transactions.
Maintain clean bank feeds and resolve common issues (duplicate entries, unmatched items, missing payee details, feed disconnects).
Assist with month-end close as needed by updating close checklists, preparing routine journal entries from templates and similar tasks as assigned.
Support accounts payable processes as assigned: enter bills, maintain vendor records, route items for approval, and prepare payment batches for client authorization.
Support accounts receivable processes as assigned: generate invoices, apply payments, and assist with A/R aging follow-up lists.
Assist with posting payroll entries (or validating integrations) and reconcile payroll clearing accounts.
Gather and organize information needed for compliance-related items and assist with preparation (e.g., 1099 support, sales tax support, grant/expense support for nonprofits, etc.) as directed.
Maintain strong documentation and audit trail standards: attach invoices/receipts in the accounting system, keep organized client folders, and follow naming conventions.
Use firm tools and templates consistently and contribute to continuous process improvement through documented feedback.
Assist clients’ auditors by gathering source documents as requested and responding to questions about transactions.
Other duties as assigned.
Communicate professionally and responsively with clients and internal team members; acknowledge requests timely, follow up on missing items, and escalate urgent issues promptly.
Maintain confidentiality in all client interactions, following firm standards for email/Teams etiquette and secure handling of client data.

Benefits

Competitive salary and performance-based bonuses.
Health, dental, and vision insurance.
Employer paid life insurance (2x salary)
Monthly cell phone stipend of $50
401(k) plan and 50% employer match up to 10% of salary - eligible to contribute first day of employment
HSA, FSA, 529 plans, and Supplemental Disability plans
Tuition, professional dues, and fees reimbursement
Client and employee referral bonus program
Office closed on Fridays in the summer from Memorial Day to Labor Day
Generous PTO days and paid holidays
Casual attire and atmosphere
Employee Assistance Program
Assistance in CPA exam prep
We feed you (even if you aren’t hungry)