Accounting Systems Analyst (NCS) - Baltimore Convention Center

Baltimore City•Baltimore, MD

5d•Onsite

About The Position

The Accounting Systems Analyst analyzes and reconciles the various business enterprises and processes in support of daily operation of the Baltimore Convention Center (BCC). The results of their efforts ensure that the financial data including monthly statements, event billing, and other vital documents, are delivered timely and free from errors to the appropriate stakeholders. The employee will work collaboratively in a team environment to resolve problems by following general accounting principles, work instructions and business operational procedures. Incumbents receive moderate supervision from a technical superior. Employees in this class work a conventional workweek. Work is performed in an office where normal working conditions are encountered. This position is a part of the Financial Operation Department and reports directly to its director. All actions of the Accounting Systems Analyst must be in accordance with the policies and procedures of the BCC and the City of Baltimore

Requirements

Have a bachelor's degree in accounting from an accredited college or university.
Have three years’ experience in performing accounting work
Equivalent combination of education and experience to include accounting, business law, statistics, and data processing.
Knowledge of Generally Accepted Accounting Principles and government accounting principles and techniques
Knowledge of the principles and procedures used in the maintenance, development, and implementation of accounting systems, methods and procedures
Knowledge of methods and procedures for financial analysis, data processing, and records/forms management as they apply to accounting
Knowledge of auditing procedures and techniques
Ability to perform accounting systems analysis
Ability to resolve accounting problems and give technical accounting advice and assistance
Ability to establish and maintain effective working relationships with work associates and City agency representatives
Ability to conduct and actively participate in smallware inventory audits at least twice per year, including performing physically demanding tasks such as lifting, moving, and counting items
Ability to present clear, concise oral and written reports of findings and recommendations
Ability to learn and utilize ERP systems quickly
Proficient in Microsoft Office Suite
Knowledge and ability to proficiently utilize and learn computer software and programs
Provide proactive and timely responses to teams messaging, emails, phone calls, and other communication methods as well as communication across departments
Ability to ascertain, articulate, and properly weigh the cause and effect of decisions across teams
Ability to learn convention center business operations and contract/billing methods as applicable

Responsibilities

Review data entry against contract language and inform sales teams of discrepancies to fix allowing the close-out and billing of events
Monitor incoming daily bank transactions for ACH, Checks, City Journal Entries and inform relevant staff of money received
Review A/R and A/P transactions to ensure proper coding, approval, and posting of transactions into the event management system
Provide effective auditing of event settlements, while verifying pricing and documentation, and working independently to find solutions
Reconcile stagehand payroll records and submits for monthly reimbursement from A/V partner
Attend departmental and cross-agency meetings, speaking on behalf of the financial operations department, its processes, and deliverables.
Support the Director, Procurement Specialist and Client/Partner Financial Liaison roles as needed
Reconcile the Convention Center’s accounting systems and records to the City’s accounting systems and records
Initiate the generation of monthly, quarterly, and annual financial reports
Create journal entries to accrue expenses and revenues, correct accounting transactions, and reconcile accounts in accordance to Generally Accepted Accounting Principles
Ensure transactions are accounted for in compliance with Generally Accepted Accounting Principles
Reconcile monthly bank statements
Create a monthly report calculating cash received to submit ACH to the city
Create a monthly report calculating cash payments to submit to City treasury in order to replenish internal bank account
Assist in smallware inventory twice a year
Assist in preparation of annual financial audit
Prepare form 990 and annual state property tax submissions
Reconcile credit card charges
Serve as a functional subject matter expert in the fiscal modules of Workday ERP and Momentus Event Management System
Provide technical guidance on MS Office Suite and train others on proficient use of products as it relates to fiscal functions
Serve as a back-up to other positions in completing the tasks below, on a limited basis:
Assist in the preparation and ongoing analysis of the Convention Center’s operating budget
Analyze and audit accounting systems and procedures for the Convention Center and recommends improvements in accordance with accepted accounting methods.
Provide documents, schedules, reports, and ledgers to as requested by the Director
Serve as a liaison between the Convention Center’s Financial Operations Section and the City of Baltimore’s Department of Finance for routine accounting matters
Performs management duties in the absence of the Director of Financial Operations
Assists in the training of new accounting staff
Delegates tasks to staff as necessary with prior approval from Director
Reviews capital budget reports and writes memos and creates transfers as directed
Submit memos to the board of estimates
Process deposit checks and credit card authorizations
Performs some management duties in the absence of the Director of Financial Operations
Perform other duties as assigned