Accounting Support Analyst

RealmOne

About The Position

We are seeking a detail-oriented and motivated professional to support the Accounting team with internal time administration, payroll-related processes, system reconciliations, and accounts receivable activities. This role is responsible for ensuring the accuracy and consistency of time and labor data across multiple financial and timekeeping systems, applying customer payments to outstanding invoices, and supporting compliance with company policies and procedures. The ideal candidate is analytical, organized, and eager to learn in a collaborative, results-driven environment.

Requirements

Entry-level position; prior experience in accounting or finance operations is a plus.
Strong attention to detail with the ability to analyze and reconcile data across systems.
Basic proficiency in Microsoft Excel and comfort working with multiple systems and datasets.
Analytical and problem-solving skills with the ability to research discrepancies and document resolutions.
Effective written and verbal communication skills.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Willingness to learn and grow within an accounting or finance function.
Ability to work independently while collaborating effectively within a team environment.

Responsibilities

Support and execute internal time administration processes under the guidance of the Accounting and Program Finance teams.
Ensure accurate and timely recording of employee hours in compliance with company policies and labor procedures.
Review and analyze timesheets across multiple external timekeeping systems.
Reconcile time and labor data between the company’s financial system and other timekeeping or financial platforms; research and resolve discrepancies.
Identify, investigate, and resolve timekeeping variances in accordance with established adjustment and approval policies.
Apply customer payments to outstanding invoices accurately and timely, ensuring proper documentation and reconciliation.
Assist with accounts receivable activities, including payment application, invoice matching, and discrepancy resolution.
Respond to timekeeping, reconciliation, and payment-related inquiries from employees, subcontractors, and internal stakeholders.
Assist with data validation, reporting, and audit support related to time, payroll, and receivables processes.
Build and maintain effective working relationships with internal departments and external partners.
Contribute to continuous improvement of accounting operations, reconciliation, and support processes.