Accounting Supervisor

City of Marble Falls•Marble Falls, TX

About The Position

Performs and supervises the accounting function and the computer operations necessary for the preparation, implementation, and maintenance of general ledger, budgeting, accounts payable, accounts receivable, investments, bonds, and associated bookkeeping records and financial reports for the City of Marble Falls. This position performs general accounting functions and applies principles of accounting in a variety of duties that include the following: Review invoices for accuracy, coding, purchase order requirements and data entry; process accounts payable checks and distribute to vendors; maintain vendor payment filing system; prepare journal entries; review transactions recorded in general account ledgers. Assist with preparing quarterly reports for federal/state grants and preparing requests for grant funds. Assist clerks, when necessary, with all facets of daily operations. Bank reconciliation. Assist with inventory documentation and tracking. Prepare necessary forms adding/deleting equipment and vehicles for insurance documentation. Assist with preparation (including but not limited to) data entry of annual budget. Assist with various state/federal reports, surveys, etc. Assist with street assessments and city liens (i.e. collection and documentation). Provide financial statements and detailed general ledger reports as requested. Other duties as assigned or as become apparent. Other essential functions include Prepares and maintains accounting records and functions in accordance with generally accepted accounting principles, the approved recommendations of the auditor, and other established policies, practices and procedures. Serves as the Records Coordinator for accounting and payroll records in accordance with the City's Records Management Plan. Prepares and maintains complete procedures applicable to the accounting function and maintains the operation of the computer systems for these procedures as well as the procedures for associated administrative and general functions. Supervises and maintains the accuracy of the general ledger and reviews journal entries and any other transactions recorded in the general ledger. Supervises the maintenance and accuracy of vendor payments filing system and 1099's processing. Supervises and reviews the recording of invoices and accounts payable checks for accuracy and consistency with the approved budget, as well as the distribution of checks to vendors. Prepares and supervises accounts receivable functions of all revenue, including verification of the accuracy of general ledger posting and consistency with approved budget. Monitors and tracks all investment funds and bank accounts and reconciles all statements. Monitors and tracks all bond indebtedness and bond payments. Monitors and tracks all fixed assets, vehicle insurance and titles; reconciles fixed assets inventory to the general ledger, and conducts annual fixed asset inventory. Assists with preparation and data entry of annual budget compilations and budget amendments, as well as budget reporting, including the analyses and monitoring of monthly budget Assists with all audits. Prepares monthly financial statements and detailed general ledger and conducts annual fixed asset inventory. Prepares analyses of the accuracy, effectiveness, and efficiency of the methods and procedures performed and makes recommendations for any changes deemed prudent at the present time or in the foreseeable future. Strives for exemplary internal and external image in quality, safety, fairness, and appearance of all work performed or supervised. Acts for the Finance Director as assigned. Regular and consistent attendance for the assigned work schedule is essential. Performing other related duties as may be assigned or required

Requirements

Excellent working knowledge of and ability to apply generally accepted accounting principles with special emphasis on municipal governmental accounting and reporting
Ability to establish and maintain effective working relationships with accounting and audit officials in local, state and federal government agencies and in the private sector
Ability to supervise and train employees
Knowledge of budgeting procedures and formats
Ability to communicate effectively orally and in writing
Employee must have the ability to display sound judgment and work in a team-oriented atmosphere
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to apply concepts of basic algebra and geometry
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
Ability to deal with problems involving several concrete variables in standardized situations
Ability to interface with vendors, auditors, public officials, City employees, and the general public to achieve an efficient system of accurate accounting and bookkeeping processes in accordance with regulatory mandates and other established policies, practices and procedures
Ability to maintain an acceptable driving record
Ability to operate office and computer equipment necessary to carry out assigned responsibilities
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to speak effectively before groups of customers or employees of organization
Ability to write routine reports and correspondence
Ability to reliably and predictably carry out duties
Knowledge of Microsoft Office software, including Word and Excel, and accounting software
Bachelor's Degree from an accredited university in accounting
Five years progressively responsible experience in financial management or accounting, including experience in budgeting and financial control, or an equivalent combination of education and experience
Valid Texas Driver's license

Nice To Haves

Certified Government Financial Officer preferred
Certified Public Accountant preferred

Responsibilities

Review invoices for accuracy, coding, purchase order requirements and data entry
Process accounts payable checks and distribute to vendors
Maintain vendor payment filing system
Prepare journal entries
Review transactions recorded in general account ledgers
Assist with preparing quarterly reports for federal/state grants and preparing requests for grant funds
Assist clerks, when necessary, with all facets of daily operations
Bank reconciliation
Assist with inventory documentation and tracking
Prepare necessary forms adding/deleting equipment and vehicles for insurance documentation
Assist with preparation (including but not limited to) data entry of annual budget
Assist with various state/federal reports, surveys, etc.
Assist with street assessments and city liens (i.e. collection and documentation)
Provide financial statements and detailed general ledger reports as requested
Prepares and maintains accounting records and functions in accordance with generally accepted accounting principles, the approved recommendations of the auditor, and other established policies, practices and procedures
Serves as the Records Coordinator for accounting and payroll records in accordance with the City's Records Management Plan
Prepares and maintains complete procedures applicable to the accounting function and maintains the operation of the computer systems for these procedures as well as the procedures for associated administrative and general functions
Supervises and maintains the accuracy of the general ledger and reviews journal entries and any other transactions recorded in the general ledger
Supervises the maintenance and accuracy of vendor payments filing system and 1099's processing
Supervises and reviews the recording of invoices and accounts payable checks for accuracy and consistency with the approved budget, as well as the distribution of checks to vendors
Prepares and supervises accounts receivable functions of all revenue, including verification of the accuracy of general ledger posting and consistency with approved budget
Monitors and tracks all investment funds and bank accounts and reconciles all statements
Monitors and tracks all bond indebtedness and bond payments
Monitors and tracks all fixed assets, vehicle insurance and titles; reconciles fixed assets inventory to the general ledger, and conducts annual fixed asset inventory
Assists with preparation and data entry of annual budget compilations and budget amendments, as well as budget reporting, including the analyses and monitoring of monthly budget
Assists with all audits
Prepares monthly financial statements and detailed general ledger and conducts annual fixed asset inventory
Prepares analyses of the accuracy, effectiveness, and efficiency of the methods and procedures performed and makes recommendations for any changes deemed prudent at the present time or in the foreseeable future
Strives for exemplary internal and external image in quality, safety, fairness, and appearance of all work performed or supervised
Acts for the Finance Director as assigned
Regular and consistent attendance for the assigned work schedule is essential
Performing other related duties as may be assigned or required