Accounting Supervisor

AMERICAN REFRIGERATION SUPPLIES•Phoenix, AZ

6d•$85,000 - $96,000•Onsite

About The Position

American Refrigeration Supplies, Inc. is a wholesale distributor of A/C and heating equipment, accessories and supplies and has been serving our customers for 85 years. We are seeking a motivated and results-driven Accounting Supervisor at our Corporate Phoenix office. This position is full-time (typically 8:00 am - 5:00 pm) Supervise daily accounting operations including Accounts Payable and general ledger activities. Oversee timely and accurate processing of vendor invoices, expense reports, and payment runs. Review invoice coding, approvals, and compliance with company purchasing policies. Support the Accounting Director in maintaining accurate financial records and internal controls. Prepare month-end close tasks including accruals, reconciliations, and journal entries. Prepare and approve account reconciliations prepared by accounting staff. Monitor AP aging and ensure timely resolution of vendor issues and discrepancies. Oversee vendor statement reconciliations and maintain strong vendor relationships. Ensure proper accounting for inventory-related expenses, freight, and branch operational costs. Prepare monthly financial reports and variance explanations to submit to the Accounting Director for final review and approval. Help maintain and enforce accounting policies, procedures, and documentation standards. Supervise accounting staff workload, priorities, and performance management. Train and mentor team members on accounting processes, systems, and internal controls. Assist with audit preparation, including gathering documentation and responding to requests. Monitor compliance with tax reporting requirements such as 1099 processing and recordkeeping. Review and help analyze expense trends, AP metrics, and operational costs. Support budgeting and forecasting processes by providing departmental accounting data. Coordinate with purchasing, warehouse, and branch teams to resolve invoice and cost discrepancies. Identify process improvements and assist with implementation of accounting system enhancements. Escalate complex accounting issues, financial risks, or process gaps to management. Other duties as assigned by leadership.

Requirements

A High School Diploma is required, College degree preferred.
A minimum of 5 or more years of corporate accounting experience.
2 or more years in supervisory or management roles
Employee must pass a pre-employment drug screen.
Must be able to communicate well with others.
Ability to handle multiple tasks.
Ability to prioritize and manage time well.
Ability to be self-starting.
Strong computer knowledge including MS Office
Basic typing/10-key skills.

Responsibilities

Supervise daily accounting operations including Accounts Payable and general ledger activities.
Oversee timely and accurate processing of vendor invoices, expense reports, and payment runs.
Review invoice coding, approvals, and compliance with company purchasing policies.
Support the Accounting Director in maintaining accurate financial records and internal controls.
Prepare month-end close tasks including accruals, reconciliations, and journal entries.
Prepare and approve account reconciliations prepared by accounting staff.
Monitor AP aging and ensure timely resolution of vendor issues and discrepancies.
Oversee vendor statement reconciliations and maintain strong vendor relationships.
Ensure proper accounting for inventory-related expenses, freight, and branch operational costs.
Prepare monthly financial reports and variance explanations to submit to the Accounting Director for final review and approval.
Help maintain and enforce accounting policies, procedures, and documentation standards.
Supervise accounting staff workload, priorities, and performance management.
Train and mentor team members on accounting processes, systems, and internal controls.
Assist with audit preparation, including gathering documentation and responding to requests.
Monitor compliance with tax reporting requirements such as 1099 processing and recordkeeping.
Review and help analyze expense trends, AP metrics, and operational costs.
Support budgeting and forecasting processes by providing departmental accounting data.
Coordinate with purchasing, warehouse, and branch teams to resolve invoice and cost discrepancies.
Identify process improvements and assist with implementation of accounting system enhancements.
Escalate complex accounting issues, financial risks, or process gaps to management.
Other duties as assigned by leadership.