Accounting Specialist

Excelta Corporation•Buellton, CA

just now•Onsite

About The Position

The Accounting Specialist is responsible for managing both customer receivables and vendor payables processes, ensuring accuracy, timeliness, and compliance with company policies. This role supports overall cash flow by overseeing collections, cash application, invoice processing, and vendor coordination in a fast-paced, high-volume environment.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
Equivalent experience may be considered
3–5 years of experience in accounts receivable, accounts payable, or general accounting
Experience in a B2B or manufacturing environment preferred
Experience managing both AR and AP functions preferred
Proficiency in ERP systems and accounting software
Strong Microsoft Excel skills (pivot tables, lookups, data analysis)
Experience with electronic payments, billing systems, or EDI preferred
Understanding of accounting principles and financial processes
Strong communication and interpersonal skills
High attention to detail and accuracy
Strong organizational and time management abilities
Problem-solving mindset with ability to resolve discrepancies
Ability to manage multiple priorities in a fast-paced environment
Strong sense of ownership and accountability

Responsibilities

Monitor accounts receivable balances and customer aging reports
Manage collections activities and follow up on past-due accounts
Apply and reconcile customer payments (ACH, wire, check, credit card)
Investigate and resolve unapplied cash, discrepancies, and short payments
Support customer credit monitoring and evaluate payment trends
Investigate and resolve customer disputes, deductions, and chargebacks
Partner with the Accounting Manager to align collections strategies with customer relationships
Prepare AR aging reports, collection metrics, and cash flow insights
Process vendor invoices, ensuring proper coding, accuracy, and approvals
Review invoices for completeness and compliance with company policies
Monitor open payables and ensure timely invoice processing and issue resolution
Reconcile vendor statements and resolve discrepancies or missing invoices
Serve as primary point of contact for vendor inquiries regarding invoices and payment status
Retrieve and provide invoice copies or supporting documentation upon request
Maintain accurate vendor records, including contact and tax documentation
Coordinate with the Accounting Manager on payment timing, priorities, and escalations
Partner with the Purchasing team to resolve invoice discrepancies and ensure proper documentation
Support month-end and year-end close processes for AR and AP
Assist with account reconciliations and general ledger tie-outs
Maintain organized financial records and documentation
Follow and support internal controls and audit requirements related to AR and AP processes
Utilize ERP systems to manage AR and AP activities and ensure data accuracy
Maintain accurate customer and vendor master data
Proactively identify and implement improvements to workflows, automation, and reporting
Support system enhancements and process improvement initiatives
Work closely with the Accounting Manager to manage customer accounts and collections strategies
Collaborate with the Purchasing team on vendor and invoice-related matters
Communicate with vendors and internal stakeholders to resolve invoice and payment inquiries
Escalate risks, delays, or discrepancies to management as needed