Accounting Specialist

Dean Snyder Construction Co•Clear Lake, IA

13h

About The Position

Position is responsible for performing accounting activities in support of billing, accounts receivable, credit cards, and auditing of accounts for Dean Snyder Construction. Duties include: preparing reports, sorting bills, coding expenses; entering invoices for payment; creating journal entries; preparing a variety of financial reports as needed; reconciling errors; and compiling invoices and supporting documents utilizing industry-specific software and/or Excel spreadsheets. The Accounting Specialist is a classification which is distinguished from other classes by its responsibility for performing fiscal duties in the areas of billing, accounts receivable, and accounts payable for Dean Snyder Construction. Position is cross-trained with other related positions.

Requirements

Proven experience as billing clerk or general accounting experience
Adherence to laws and confidentiality guidelines
Proficient in MS Office (especially Excel)
Working knowledge of construction accounting software or ability to quickly learn/use software
Excellent math ability
Accurate and reliable in handling accounts.
High degree of attention to detail and trustworthiness.
Ability to audit and reconcile documents.
Ability to proofread and edit documents to ensure accuracy.
Prioritizing and organizing daily work tasks.
Indexing, alphabetizing, and organizing materials.
Performing data entry to update and maintain databases.
Gather, calculate, compute, and record invoicing, accounting, and other numerical data for billing purposes
Ability to research and comprehend sales tax requirements for contractors in multiple states.
Excellent communication, interpersonal, intuitive, and critical thinking skills
Ability to work well with limited supervision
Bachelor’s Degree in Accounting preferred
Three years of related billing or bookkeeping experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties such as those listed above.
Possess a valid driver’s license and meet the company’s Motor Vehicle Records (MVR) standards.

Responsibilities

Use specialized software to setup and review time and material project setups and rate, markup, and add-on tables for billing as per individual contract specifications; enter certain costs into the job costing software; and generate the invoice and backup reports. Reconcile customer-required reports with company information to ensure accurate data is billed.
Prepare contract billing on AIA documents and lump sum billing on company invoices using specialized construction accounting or Excel software.
Check data input to ensure accuracy of the final invoice. Reconcile system reports with the invoice to ensure complete and accurate billing of reimbursable costs. Work with team members to verify the end product, including reviews by project managers, owners, and supervisors as required and cross-auditing of draft invoices.
Collect all information necessary to calculate billing receivables. Compile and issue invoices to customers along with related supporting documents typically including copies of AP invoices, credit card tickets, etc. Scan the completed packet and save to specified folders on our system drives. Mail or email the completed invoice/backup to the customer in the method preferred by the customer.
Knowledgeable of sales tax laws in the project state and bill accordingly.
Perform accounts receivable duties as assigned including, but not limited to, posting in Billing and Accounts Receivable applications, entering receipts and certain invoices in accounts receivable, and/or sending reminders for payments and contacting customers when assigned. Assist in maintaining accurate customer account information in the software system.
Research, track, and resolve accounting problems related to billing and/or accounts receivable.
Provide customer service by responding in a timely and friendly manner to queries and complaints from customers related to invoices they have received.
Perform accounts payable duties as assigned by Accounts Payable Manager or Company Officer. Primary focus of this position is the credit card portfolio. Duties include checking the accounts daily for possible fraud, using industry-specific software to code, process and export to accounts payable all credit card receipts, reconcile receipts to the credit card invoices and pursue any missing receipts from cardholders, request and issue new cards including training the user on proper procedures for turning in receipts and gas logs, and overseeing the gas log receipt and entry.
Audit company accounts as requested and report results to Company Officer. Review voided checks and stop payments to account for all checks; review accounts payable and check for double payments; audit expense accounts when requested; and audit reimbursement schedules for employee purchases and loans.
Inform and compile reports/summaries for supervisors/management on activity areas as instructed or requested. Elevate any issues immediately.
Provide accounting support to accounting supervisors and other managers within the department. Crosstrain in Payroll and Accounts Payable to assist in either department as needed.
Provide clerical support including, but not limited to, correspondence, mailings, brochures, follow-up phone calls, database updating and filing.
Serve as back up on phones when Receptionist and other Administrative Assistants are unavailable.
Performs additional duties assigned to support project and organizational success.

Benefits

Benefit Package (Medical, Dental, Vision, Life, short term and long-term disability ins. Etc.)
Competitive wages
Employee Stock Ownership Plan (ESOP)
Retirement Savings program (401k) with employer match
Generous PTO program
Paid Holidays (seven days per year)
Bonuses
Flexible Schedule
Weekly Pay
Partially Employee Owned/Family owned
Employee Training programs
Opportunities for advancement