Accounting Specialist

Aston Carter

23h•$25 - $30•Onsite

About The Position

We are seeking a diligent and detail-oriented Accounting Specialist to join our team in a contract-to-hire position. The role involves managing and recording payments, maintaining customer accounts, and supporting our client's records. This position requires being onsite four days a week in Tualatin, OR, with one day at our Portland location. The workday begins at 7am.

Requirements

Proficiency in QuickBooks for all functions related to AP and AR, including invoicing.
2-3 years of experience in Accounts Receivable (AR) and familiarity with Accounts Payable (AP).
Ability to process at least 15+ invoices daily.
Advanced communication skills for interacting with customers and vendors.
Mid-level proficiency in Excel.
Customer service skills for soft collections and reminders of past due payments.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or related field, or equivalent combination of education and experience.
Operational accounting experience or experience with general ledger and close processes is a plus.
Basic math skills including the ability to compute rate, ratio, and percent.
Basic computer skills including the ability to communicate by email and create documents.
Strong reasoning ability to apply common sense understanding to carry out detailed instructions.

Responsibilities

Manage all payment cycle activities using QuickBooks in a timely and efficient manner.
Track all payments, expenditures, sales orders, invoices, and statements primarily through QuickBooks.
Process scale tickets for invoicing and settle dealer-level tickets.
Send invoices via mail, email, and fax.
Post payments to invoices and make deposits, occasionally requiring driving to a local bank.
Process checks via scanner and prepare A/R aging reports for management.
Send A/R aging reports to customers and prepare end-of-month A/R reports.
Follow up with customers for payments in arrears and act as a backup for the scale office and A/P clerk.
Post customer payments by recording cash, checks, and credit card transactions.
Verify and enter transactions to post revenues.
Update receivables by totaling unpaid invoices and resolve deductions by entering adjusting entries.
Summarize receivables by maintaining invoice accounts and preparing reports.
Protect organization’s value by keeping information confidential.
Maintain punctual, regular, and predictable attendance.
Work collaboratively in a team environment with a spirit of cooperation.