Accounting Specialist
Regeneration Schools•Chicago, IL
16d
About The Position
We are seeking an Accounting Specialist to join our finance team. Reporting to the Controller, you will support accounting operations across our network by managing accounts payable transactions, maintaining financial records, and ensuring compliance with organizational policies for ReGeneration Schools and all nine campuses.
Requirements
- Minimum 2 years of bookkeeping or accounting experience
- Proficiency in accounting software (QuickBooks Online, Sage Intacct preferred)
- Strong knowledge of Microsoft Excel
- Exceptional attention to detail and organizational skills
- Excellent time management with proven ability to meet deadlines
- Strong interpersonal and communication skills
- Commitment to maintaining confidentiality of financial information
Nice To Haves
- Experience with payment processing platforms such as Bills.com, Winvoice, or AvidXchange
- Background managing multiple entities with intercompany transactions
- Non-profit or education sector experience
Responsibilities
- Review vendor invoices for accuracy, validity, proper documentation, and approvals
- Allocate invoices across campuses to ensure accurate and compliant cost distribution.
- Process vendor transactions using QuickBooks and Sage Intacct on an accrual basis
- Upload invoices to AvidXchange per treasury and authorizer requirements
- Maintain vendor records, including W-9 forms
- Assist with 1099-NEC preparation and filing
- Execute vendor payments via ACH, Bill Pay, or check with appropriate approvals
- Record and reconcile credit card transactions with proper documentation
- Process bi-weekly payroll entries into the accounting system
- Manage bi-weekly pension payments for Illinois and Ohio in compliance with state regulations
- Process monthly insurance payments (health, dental, vision, disability, workers' compensation)
- Record bank deposits & transfers
- Assist with bank reconciliations
- Generate monthly campus-level expense detail reports
- Respond promptly to internal and external documentation requests
- Provide backup support to the Staff Accountant as needed
Benefits
- Competitive salary and comprehensive benefits package commensurate with experience.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
