Accounting Specialist (18174)

ARION BLUE LLC•Houston, TX

2d•Onsite

About The Position

Reporting directly to the Financial Controller, the Accounting Specialist is an integral member of the Finance & Accounting team providing cross-functional, transactional support across A/R, cash collections, A/P, payroll and general accounting:

Requirements

Attention to detail and accuracy
Process and systems orientation
Ability to comfortably span across numerous accounting content areas
Strong prioritization capabilities
Strong and professional communication skills are required to interface with both internal and external (vendors and clients) stakeholders
Identification of issues and escalation to management for resolution
Highly motivated and positive attitude
High level of commitment to safety
Intermediate MS Office skills (Word, Excel, PowerPoint) preferred
Prior experience with mid-tier ERP and other accounting systems
Exposure to client invoicing systems such as SAP Ariba, OpenInvoice, etc.
More importantly, high degree of comfort with learning a variety of new systems
High school diploma required
5+ years of experience

Nice To Haves

2 or 4 year college degree preferred, with preference given to business or economics tracks

Responsibilities

Submit client invoices either directly in their system or via email, with focus on timeliness and accuracy
Routinely monitor and proactively troubleshoot invoice submission issues
Participate in cash collections efforts via invoice receipt confirmations and follow-up with clients as needed
Run weekly A/R aging reports
Apply cash payments in ERP system
Setup of new vendors in ERP (NetSuite) and A/P (SAP Concur) systems
Manage SAP Concur processes, including:
Receipt of vendor invoices, initial coding and assignment of approvers
Monitor approval queue for invoices nearing due dates and prompt / remind approvers as needed
Chase invoices requiring approval prior to month-end cut offs
Monitor payments and identify / escalate payment failures
Manage log of recurring invoices to support monthly accrual process
AP inquiry – monitor the AP mailbox and respond to payment status questions from internal and external stakeholders
Enter key HRIS employee data in accounting systems, including new hires, farewells, pay rate changes, position changes, manager changes, etc.
Run timesheet hours report from project accounting system and provide to Payroll team for processing
Calculate and book monthly PTO accrual. Respond to PTO balance queries from employees and managers.
Book monthly prepaid expenses entry
Assist with G/L account reconciliations
Support month-end close activities as needed