Accounting Specialist | The Beach Club

Spectrum Resorts•Gulf Shores, AL

About The Position

Summary: The Accounting Specialist is responsible for verifying and processing all incoming invoices from each department to insure payment is made in a timely manner.

Requirements

minimum of two years Accounts Payable experience required; 2-4 years A/P and Accounting experience preferred
Good problem-solving abilities with strong customer service orientation and excellent analytical, communication, and business acumen skills.
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
Intermediate to advanced computer skills to work in Microsoft Office such as- Excel, Word, PowerPoint and Property management software a plus.
Must be able to work independently and be organized.
Excellent verbal and written communication skills required
Excellent customer service skills required
Ability to sit at a computer/phone for entire shift
Ability to lift/move up to 20 lbs
Ability to work in a busy environment

Responsibilities

Daily Yardi Export File Generating and Formatting
Process Payables for Recurring agreements (Quadient, Century Link, IQWare, Wilsco, RCI, Verizon, Great America, DexImaging, AT&T, Yardi, PNC)
Assisting with Accounts Payable: invoicing, Pos, Workorders
Process payments via check/Avid and provide reports to Controller
Order Office Supplies, Paper Products and Amazon Orders for Accounting
Oversee Amazon Company Management Account
Monthly Credit Cards – Reconciling Team Members Charges and Statements
Troubleshooting Credit Card fails, declines and errors for Company Cardholders
Credit Card Receipts – Collect and Review
Reconcile Daily Credit Card Transactions for outlets
Rotate processing n/audit on weekends/holidays
Accounting Safe Audit Count (Monday & Friday)
Monitor Cash Supply. Call in and pick up change orders from the bank as needed.
Change Orders and PCRs from other departments
Cash Auditing for both Property Outlets
Bank Deposit Drops
UPS, FedEx Drop Offs
Catering – Organize BEOs and audit charges and calculations
Catering – Events – Audit Consumption and reconcile to Consumption Reports
Catering Events – Contact Bride or Contact for Event for introduction and Collect Deposit
Catering Events – Collect Balance for Rooms 30 days prior to Event, and any Other Catering Event is three days prior.
Catering Reconciling Accounts
Catering – Creating Receipts and Invoice.
Financials Analysis as assigned
GL –Research and Assist Managers with GL expense questions
Special Projects assigned by Assistant Controller