Accounting Specialist

Rochester Hearing & Speech Center•Rochester, NY

2d•$23 - $25

About The Position

The Accounting Specialist supports daily accounting operations, month-end close, and year-end financial processes. This role is responsible for accurate processing of vendor invoices, maintaining organized financial records, and supporting compliance with company policies and applicable accounting standards. The ideal candidate is detail-oriented, proactive, and comfortable working with multiple systems and vendor portals while maintaining confidentiality of financial information.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
2 – 3 years of experience with accounts payable, general ledger accounting, reconciliations and financial statement preparation
Must have experience in Excel, Microsoft Office Suite products, Abila/MIP Fund Accounting software a plus
Knowledge of medical billing a plus, but not required
Strong attention to detail and accuracy
Ability to manage multiple deadlines and prioritize tasks effectively
Strong communication skills for working with vendors and internal departments

Nice To Haves

Non-profit experience desired
Abila/MIP Fund Accounting software a plus
Knowledge of medical billing a plus, but not required

Responsibilities

Process journal entries for bank transactions.
Download hearing aid vendor invoices and update coding spreadsheets to maintain accurate inventory records.
Obtain approvals for vendor invoices and resolve discrepancies with vendors or internal departments.
Prepare and process weekly check payments for review and approval in collaboration with the Controller.
Maintain and update vendor records and account information.
Reconcile accounts payable transactions and support month-end closing activities.
Respond to vendor inquiries and resolve payment or invoice issues.
Ensure compliance with internal policies and applicable accounting standards.
Assist with audits by providing requested documentation.
File and maintain organized records of invoices, statements, and payments.
Process vendor invoices accurately and in a timely manner.
Maintain strict confidentiality of financial, payroll, and vendor information.
Perform other accounting and finance-related duties as assigned.
Prepare payroll accruals and expense entries.
Process and reconcile credit card expenses.
Manage prepaids, accruals, deferred revenue, and fixed asset entries.
Maintain and reconcile hearing aid inventory.
Allocate expenses for benefit invoices and employer 403(b) match.
Complete balance sheet account reconciliations.
Prepare and support profit & loss statements and related financial reports.
Generate Actual vs. Budget reports for department leaders.