Accounting Specialist - College of Medicine - Finance and Administration (DOFA)
About The Position
The College of Medicine, Office of the Dean, Division of Finance and Administration (DOFA) seek a detail-oriented Accounting Specialist to oversee various accounting processes within the Florida Clinical Practice Association (FCPA). This position reports to the Associate Director of Accounting in the College of Medicine Dean’s Office Finance and Administration. The Accounting Specialist is pivotal in managing FCPA disbursements, coordinating cash management activities, overseeing FCPA fixed assets, coordinating annual insurance needs, and ensuring smooth AP-related interactions with TD Bank. Additionally, this position is tasked with tracking real property leases, invoicing Shands 1/12th contracts, and conducting reconciliations for payable contracts. This position requires an individual who can manage many tasks, interact with individuals across campus and represent the office inside and outside the University. The incumbent is expected to work independently with minimal supervision and must be proactive with assignments, have attention to details and take ownership of assigned responsibilities.
Requirements
- A bachelor’s degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.
Nice To Haves
- Ability to work with deadlines
- Ability to work independently
- Ability to attend to details with a high level of quality at all times
- Ability to evaluate situations critically, independently make decisions, and obtain solutions while operating within policies, laws, rules, and guidelines
- Ability to perform basic mathematical calculations
- Ability to plan and organize work assignments
- Ability to communicate effectively with people of all professional levels
- Knowledge of Microsoft Word, Outlook, Excel and Internet Explorer
- Knowledge of MS Dynamics SL Accounting System and PN3 Interface highly desirable
- Knowledge of PeopleSoft and fiscal accounting modules
- Knowledge of bookkeeping principles and practices
- Knowledge of and ability to create, review, post and balance fiscal records
- Good written and verbal communications skills (essential)
- Strong interpersonal skills
Responsibilities
- Ensures timely and accurate processing for all FCPA disbursements, maintaining detailed records for auditing and reporting processes.
- Manages and maintains current and accurate inventory of FCPA fixed assets.
- Evaluates annual insurance coverage requirements for FCPA, securing appropriate coverage when necessary.
- Oversee the bi-weekly cash management processes, monitoring cash balances and liquidity requirements.
- Responsible for appropriately reporting cash management and supporting decision-making processes.
- Generate invoices for Shands 1/12th contracts in accordance with contractual agreements, ensuring timely submission of invoices.
- Verify accuracy of invoice data and monitor payment status.
- Conduct regular reconciliation of payable contracts, document reconciliation procedures and communicate results to relevant stakeholders.
- Serve as primary contact for all accounts payable related interactions with TD Bank.
- Address inquiries and resolve issues related to AP transactions.
- Maintain a database of all real property leases associated with the College of Medicine.
- Monitor lease agreements for key dates and provide updates on real property leases to inform decision-making processes.
Benefits
- Low-cost State Health Plans: Medical, Dental, and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to secure your future
- Comprehensive Paid Time Off Packages with 10+ paid holidays, paid family, sick and vacation leave
- Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
- Tuition Assistance through the UF Employee Education Program
- Public Service Loan Forgiveness (PSLF) Eligible Employer
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
5,001-10,000 employees
