Accounting Specialist

Pittsburgh Downtown Partnership•Pittsburgh, PA

9d•$20 - $25

About The Position

The Pittsburgh Downtown Partnership (PDP) is seeking an accounting specialist to assist with the Accounts Payable and Receivable functions for the organization. The successful candidate will act as the first line of internal control for disbursements by ensuring invoices have proper coding and authorizations, set up 1099 vendors, maintain W-9 forms and handle vendor relations. The accounting specialist will enter invoices, handle the credit card transactions, and sales receipts and run various reports on a regular and ad hoc basis. The candidate will also assist with payroll processing, annual business improvement district tax billing, and other projects as assigned. This part-time position will report to the Director of Finance. The ideal candidate will be well organized, accurate, and able to work collaboratively in a team environment. Minimum qualifications include an accounting background, proficiency with Microsoft Office 365, previous experience with Netsuite preferred, and able to work 16 to 20 hours per week.

Requirements

Detail oriented, well organized and accurate
Bookkeeping or accounting courses and/or 3 years related work experience
Proficiency with Microsoft Office 365, including Excel.
Ability to pass required clearances for employment

Nice To Haves

Familiarity with accounting software systems Netsuite and/or Bill.com
Ability to work collaboratively in a team environment in support of the mission of the organization

Responsibilities

Research of account numbers, department, and class designations for invoices
Ensure proper coding and authorization for invoices
Enter invoices into accounting software
File all open and paid invoices
Manage Quarterly ASCAP & BMI reporting
Verify that appropriate documentation is obtained from vendors (W-9, etc.)
Account for credit card processing by reviewing receipts and entering receipts into accounting system
Create and file all receivable invoices
Assist with front desk on as needed basis
Perform all other duties, at the discretion of management, as assigned