Accounting Specialist

KREWE•New Orleans, LA

151d

About The Position

Key Responsibilities Record financial transactions such as sales, deposits, expenses, and payments. Build relationships with customers and sales colleagues to successfully service customer accounts: send invoices, manage outstanding balances, and follow up on overdue payments. Perform daily deposit reconciliation and work with the Controller on automations for efficiency in daily reconciliation of data. Master the collections process: work with customers to address concerns and achieve adherence to payment terms; track payment plans, maintain detailed records of collection attempts and provide account status updates to Controller. Keep the Wholesale team and the Controller apprised of accounts in negative status. Accurate and timely entry of vendor invoices, verify accuracy with 3-way match, adherence to contract and obtain appropriate approvals prior to entry. Reconcile vendor statements & partner with accountants in month-end, quarter-end, and year-end close processes including necessary expense accruals. Provide concise communication to colleagues and vendors regarding company policies and procedures: new vendor review & documentation, payment terms, approval authorities and budget adherence. Prepare a weekly schedule of vendor payments, book payments and perform data imports from high volume vendors. Assist accounting team with special projects and ad-hoc financial analysis as required.

Requirements

3+ years of accounting experience with a strong understanding of accounting principles and practices. (Degree can be considered as experience).
Proficiency in accounting software, ideally NetSuite or comparable ERP system (e.g., SAP, Oracle, MS Dynamics)
Intermediate level of expertise in Microsoft Excel; pivot tables and data sorting tools.
Ability to work independently, manage multiple priorities and meet deadlines.
Enjoys communicating across multiple departments to form partnerships, provide support and champion internal controls.

Responsibilities

Record financial transactions such as sales, deposits, expenses, and payments.
Build relationships with customers and sales colleagues to successfully service customer accounts: send invoices, manage outstanding balances, and follow up on overdue payments.
Perform daily deposit reconciliation and work with the Controller on automations for efficiency in daily reconciliation of data.
Master the collections process: work with customers to address concerns and achieve adherence to payment terms; track payment plans, maintain detailed records of collection attempts and provide account status updates to Controller. Keep the Wholesale team and the Controller apprised of accounts in negative status.
Accurate and timely entry of vendor invoices, verify accuracy with 3-way match, adherence to contract and obtain appropriate approvals prior to entry.
Reconcile vendor statements & partner with accountants in month-end, quarter-end, and year-end close processes including necessary expense accruals.
Provide concise communication to colleagues and vendors regarding company policies and procedures: new vendor review & documentation, payment terms, approval authorities and budget adherence.
Prepare a weekly schedule of vendor payments, book payments and perform data imports from high volume vendors.
Assist accounting team with special projects and ad-hoc financial analysis as required.